HR Assistant - Junior

EPITEC; Vandalia (OH); On-site; USD 28,000 - 34,000; Full time

Job summary

EPITEC is seeking an HR Assistant - Junior for an onsite assignment in Union, OH. You will perform clerical HR duties including leaves of absence, payroll, and benefits while maintaining HRIS records and preparing reports.

You will counsel associates, respond to inquiries, and coordinate with Home Office and vendors on HR issues. The role requires strong organizational and communication skills, experience with payroll systems, and the ability to support bilingual associates as needed.

Qualifications

• 3+ years related HR experience.
• High School Diploma or equivalent.
• Proficient in MS Excel and MS Word; payroll systems Kronos and Workday preferred.

Responsibilities

• Handle clerical HR duties including leaves of absence, payroll, benefits and HRIS maintenance.
• Counsel associates, respond to information requests and prepare HR-related forms.
• Coordinate with Home Office and outside vendors on HR issues and special projects.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Kronos

Workday

MS Excel

MS Word

Job description

Job Title: HR Assistant - Junior
Contract Duration: 7 months, possible extension
Location: Union, OH
Work Arrangement: Onsite
Pay Rate: $20-25/hour
Note: No immigration, visas, C2C, C2H arrangements possible

Summary

You will be responsible for the clerical/administration function within the HR department. Perform duties directly related to leaves of absence, payroll, file administration, benefits, workers compensation, unemployment and preparing reports associated with these functions. Counsels’ associates, respond to requests for information and completes the necessary HR related forms and documents. Interacts with Home Office and outside Vendors on a variety of HR related issues.

Responsibilities

• Updates and maintains the payroll system, petty cash and creates payroll adjustments/increases as well as completes calendar entries.
• Transmits payroll in conjunction with Home Office.
• Audit timekeeping and timecard accuracy
• Audits payroll reports and make corrections as necessary.
• Stop payment of voided checks.
• Prepares checks for distribution.
• Updates and maintains the HRIS to include personnel files, profiles, new hire paperwork, bid acceptances and personnel change status.
• Tracks, maintains and prepares various lists and reports to include new hire evaluations, attendance (sick, vacation and holiday time), seniority and shift information, etc.
• Coordinates the benefits program to include insurance, 401(k), leaves of absence, appointment tracking and follow-up.
• Counsels associates on benefit plans and provisions, and assists in completing claims and open enrollment forms.
• Assists in new hire and benefit orientations for bilingual associates and assists with translations for associate relations, benefits and medical services matters. Assists training department and other classes as necessary.
• Responds to associate inquiries regarding HR related issues including employment verifications, clarification of information and follow-up on request documentation.
• Responds to external inquiries regarding a variety of Human Resources issues.
• Completes employment verifications, processes unemployment information and responds to wage verifications.
• Interacts with Home Office on HR administrative issues and keep the Human Resources Supervisor informed, as needed.
• Participates in special projects as assigned.

Requirements

• 3+ years related experience
• High School Diploma OR equivalent work experience
• Good organizational, communication and interpersonal skills
• Knowledge of basic HR functions (payroll, files and benefits)
• Knowledge of MS Excel and MS Word
• Knowledge of payroll systems (Kronos AND Workday preferred)

Preferred

• Experience working within a Unionized environment