HR Assistant / HR Administrator / HR Support Officer

Pakistan Climate Change Authority; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

The Pakistan Climate Change Authority is seeking an experienced HR Assistant/HR Administrator to provide essential administrative support across HR functions. You will help manage employee records, coordinate recruitment, and support onboarding while upholding confidentiality and policy compliance.

Working closely with HR professionals and business teams, you will organize documentation, updates to HRIS and files, and respond to inquiries.

Qualifications

• Bachelor's degree in HR, Business Administration, Management, Psychology, or related field.
• Experience in HR, administration, recruitment coordination, or office support preferred.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive and team-oriented with a willingness to learn.

Responsibilities

• Support daily HR operations by maintaining accurate employee records.
• Assist with recruitment, interview scheduling, and hiring documentation.
• Coordinate onboarding processes and orientation materials.
• Maintain HR information systems and personnel files.
• Prepare employment letters, HR reports, and routine documentation.
• Respond to employee inquiries regarding HR procedures and policies.
• Coordinate training sessions, meetings, and engagement activities.
• Assist with leave administration and attendance tracking.
• Support compliance with internal procedures and record management.
• Contribute to process improvements for administrative efficiency.

Skills

Strong communication skills

Organizational abilities

Attention to detail

Multitasking

Confidentiality

Education

Bachelor's degree in HR / Business / Management / Psychology

Job description

Role Overview

The HR Assistant / HR Administrator / HR Support Officer provides administrative and operational support across a wide range of human resources functions. This role assists with employee records, recruitment coordination, onboarding activities, HR documentation, and day-to-day administrative processes. Working closely with HR professionals and business teams, the position helps ensure efficient HR operations while maintaining confidentiality, accuracy, and compliance with organizational policies.

Key Responsibilities

• Support daily human resources operations by maintaining accurate employee records and documentation.
• Assist with recruitment activities, including scheduling interviews, coordinating candidate communications, and preparing hiring documentation.
• Facilitate onboarding processes by organizing new hire documentation and orientation materials.
• Maintain and update employee information within HR information systems and personnel files.
• Prepare employment letters, HR reports, and routine administrative documentation.
• Respond to employee inquiries regarding HR procedures, policies, and administrative processes.
• Coordinate training sessions, meetings, and employee engagement activities.
• Assist with leave administration, attendance tracking, and HR record management.
• Support compliance by ensuring HR documentation is complete, organized, and maintained according to internal procedures.
• Contribute to process improvements that enhance administrative efficiency and employee support services.

Qualifications and Requirements

• Bachelor's degree in Human Resources, Business Administration, Management, Psychology, or a related field.
• Experience in human resources, administration, recruitment coordination, or office support is preferred.
• Strong organizational and time management skills with the ability to handle multiple responsibilities.
• Excellent written and verbal communication skills.
• Proficiency in office productivity software and familiarity with HR information systems is an advantage.
• High attention to detail and commitment to maintaining accurate records.
• Ability to handle confidential information with professionalism and discretion.
• Strong interpersonal skills and a customer-service-oriented approach.
• Ability to work independently while collaborating effectively within a team environment.
• Proactive, dependable, and committed to continuous learning and process improvement.

Summary

• The HR Assistant / HR Administrator / HR Support Officer plays an essential role in supporting efficient human resources operations through effective administration, employee support, and recruitment coordination. This position offers valuable exposure to a broad range of HR functions while providing excellent opportunities for professional development and career growth within human resources and business operations.