HR Assistant

Express Employment Professionals - Aberdeen, WA; Washington; On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Holiday Pay (6 Days Observed)

401(k) Retirement Savings Plan

Vision/Eyewear Plan

Life Insurance

Prescription Drug Reimbursement

Short-Term Disability

Referral Bonuses

Job summary

Express Employment Professionals is seeking an administrative support professional to assist with data entry, document preparation, scheduling, and meeting support. The role emphasizes confidentiality and accuracy in handling personnel records and internal communications.

Responsibilities include onboarding support, updating directories and training logs, taking meeting minutes, and providing backup coverage to the team during busy periods.

Qualifications

• Accurate data entry with attention to detail.
• Proficient with Microsoft Office suite including Outlook, Word and Excel.
• Strong written and verbal communication for internal/external stakeholders.
• Ability to prioritize tasks and manage multiple deadlines.
• Maintain confidentiality of personnel files and sensitive information.
• Reliable and punctual in all tasks and shifts.
• Experience with scheduling meetings and taking notes.
• Assist HR with onboarding tasks and basic clerical duties.
• Support data clean-up, process documentation and internal communications.
• Willingness to learn new processes and adapt to change.

Responsibilities

• Greet visitors and direct them as needed.
• Prepare documents, forms, and internal correspondence.
• Scan tickets and support purchasing with receiving packing slips.
• Take meeting minutes and distribute summaries to attendees.
• Track follow-up tasks or deadlines from meetings.
• Assist with onboarding and updating employee lists or training logs.
• Support HR on clerical tasks while maintaining confidentiality.
• Draft internal announcements and help with internal communications.
• Provide backup support to administrative staff during busy periods.
• Take on additional tasks during leave coverage as needed.

Skills

Data entry accuracy

Microsoft Office proficiency

Communication skills

Organization & multitasking

Confidentiality

Reliability & punctuality

Meeting scheduling

HR support basics

Problem solving

Team collaboration

Tools

Microsoft Office

Outlook

Excel basics

Job description

Job Description

Technical & Administrative Skills

• Accurate Data Entry with strong attention to detail and ability to maintain error-free records
• Proficiency in Microsoft, including Outlook, Word and Excel (basic spreadsheets, sorting, filtering, data entry)
• General Office Equipment Operation, including faxing, scanning, printing,
• Basic Troubleshooting for common office equipment issues (paper jams, scanner errors, etc.)

Communication & Interpersonal Skills

• Professional Written and Verbal Communication for interacting with staff, and external partners
• Ability to Take Clear, Organized Meeting Notes and distribute summaries or action items
• Ability to Prioritize and Redirect when interruptions occur or multiple requests come in at once

Organizational & Problem-Solving Skills

• Task Prioritization and ability to manage multiple deadlines
• Independent Problem-Solving, especially when handling unexpected issues or employee questions
• Process Awareness, recognizing when to elevate issues to supervisors
• Adaptability to shifting priorities during a busy office environment

Professionalism & Confidentiality

• Strict Confidentiality when handling personnel files, sensitive documents, or internal communications
• Discretion and Professional Judgment when exposed to HR-related information
• Reliability and Punctuality

Daily Administrative Support

• Greet visitors, employees, or vendors and direct them appropriately if necessary
• Prepare documents, forms, and correspondence for internal use
• Scan all product tickets, and support purchasing department as necessary for receiving of packing slips, etc.

Meeting & Scheduling Support

• Prepare meeting materials (agendas, printouts, sign-in sheets)
• Take meeting minutes and distribute summary to attendees
• Track follow-up tasks or deadlines resulting from meetings

HR & Safety Support (as appropriate)

• Assist with onboarding tasks such as preparing new-hire packets or collecting required documents
• Update employee lists, directories, or training logs
• Support HR with basic clerical tasks while maintaining confidentiality
• Assist with safety investigations, documentation

Operational Support

• Support internal communications by drafting announcements or posting updates
• Help with small projects such as data clean-up, spreadsheet updates, or process documentation
• Provide backup support to other administrative staff during busy periods

Other Duties as Assigned

• Flexibility to take on additional tasks that arise during the leave coverage period
• Ability to quickly learn new processes or systems as needed

About Express Employment Professionals:

Express can help you find the type of job that is a perfect fit for your needs and abilities, and you will never pay a fee for our services and support. Whether you are looking for a full-time position, part-time work, or a more flexible schedule, Express can place you in a wide range of jobs that meet your employment goals, including Administrative, Commercial, and Professional positions. In 2016 we put1,040 people to work in theGraysHarbor and Mason Countyareas. Let us help you today!

Benefits Available to Eligible Express Associates:

• Medical Plan
• Dental Plan
• Holiday Pay (6 Days Observed)
• 401(k) Retirement Savings Plan
• Vision/Eyewear Plan
• Life Insurance
• Prescription Drug Reimbursement
• Short-Term Disability
• Referral Bonuses

Company Description

Express Employment Professionals is a leading staffing provider in the U.S., Canada and South Africa. Every day, we help job seekers find work and help businesses find qualified employees.

Founded in 1983, Express annually employs more than 566,000 people across over 800 franchise locations worldwide. Our long-term goal is at the heart of our company's vision, to help as many people as possible find good jobs by helping as many clients as possible find good people.

Our Mission:
To professionally market and provide quality human resource solutions through an international franchising network that profit our associates, customers, franchisees, corporate staff, stockholders and communities in which we conduct business.

Express Employment Professionals is a leading staff