Hr Assistant

Greenkey Resources LLC; Waltham (MA); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Hybrid work environment

Employee support programs

Job summary

Greenkey Resources LLC is seeking an HR Assistant to provide essential administrative and operational support across HR programs, ensuring a positive employee experience and compliant processes in a hybrid in-office/remote environment.

You will handle onboarding, offboarding, records management, ACA reporting, and HR communications, collaborating with IT, Payroll, Benefits, and HR Business Partners to drive smooth operations and continuous process improvement.

Qualifications

• AA degree required; Bachelor's degree in Human Resources or related field preferred.
• 0-3 years of experience in HR Operations or a related role, with knowledge of HR laws and regulations.
• Proficiency with HRIS systems and Microsoft Office applications, ensuring effective data management and reporting.
• Strong organizational skills with exceptional attention to detail and accuracy in managing HR documentation.
• Excellent communication and interpersonal skills, capable of handling sensitive information with discretion.
• Experience with compliance activities, including audits, ACA reporting, and labor law postings.
• Proactive problem-solving skills, contributing to continuous improvement initiatives within HR operations.

Responsibilities

• Manage employee onboarding activities, including benefit elections, Form I-9 completion, and benefits orientation support.
• Coordinate employee offboarding processes, collaborating with IT, Legal, Payroll, Benefits, and HR Business Partners.
• Maintain accurate employee records, ensuring compliance with data privacy and record retention policies.
• Respond to unemployment claims and inquiries, managing related documentation and processes.
• Support HR compliance activities, including labor law postings, ACA reporting, and policy administration.
• Assist with HR communications, intranet postings, and employee communications coordination.
• Provide administrative support for Benefits and Leave programs, including purchase orders and mailing requests.
• Identify opportunities for process improvement and participate in projects to enhance HR services.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Discretion

Education

AA degree

Bachelor's degree in HR or related field

Tools

HRIS systems

Microsoft Office

Job description

HR Assistant Overview

• The HR Assistant provides essential administrative and operational support to Human Resources programs and processes, ensuring a positive employee experience and efficient service delivery.
• Assist with employee lifecycle activities, including onboarding, offboarding, and internal transfers, ensuring smooth transitions and compliance with HR policies.
• Maintain accurate employee records and documentation, ensuring compliance with data privacy and confidentiality requirements.
• Support HR compliance and reporting activities, including audits, ACA reporting, and policy administration.
• Serve as a key resource for employee inquiries, providing timely assistance and maintaining the HR Operations mailbox.
• Coordinate HR communications, recognition programs, and administrative tasks to enhance employee engagement and satisfaction.
• Participate in continuous improvement initiatives to enhance HR processes and operational efficiency.
• Work in a hybrid environment, balancing in-office and remote work to support HR operations effectively.

HR Assistant Key Responsibilities & Duties

• Manage employee onboarding activities, including benefit elections, Form I-9 completion, and benefits orientation support.
• Coordinate employee offboarding processes, collaborating with IT, Legal, Payroll, Benefits, and HR Business Partners.
• Maintain accurate employee records, ensuring compliance with data privacy and record retention policies.
• Respond to unemployment claims and inquiries, managing related documentation and processes.
• Support HR compliance activities, including labor law postings, ACA reporting, and policy administration.
• Assist with HR communications, intranet postings, and employee communications coordination.
• Provide administrative support for Benefits and Leave programs, including purchase orders and mailing requests.
• Identify opportunities for process improvement and participate in projects to enhance HR services.

HR Assistant Job Requirements

• Associate of Arts (AA) degree required; Bachelor's degree in Human Resources or related field preferred.
• 0-3 years of experience in HR Operations or a related role, with knowledge of HR laws and regulations.
• Proficiency with HRIS systems and Microsoft Office applications, ensuring effective data management and reporting.
• Strong organizational skills with exceptional attention to detail and accuracy in managing HR documentation.
• Excellent communication and interpersonal skills, capable of handling sensitive information with discretion.
• Ability to prioritize and manage multiple responsibilities in a fast-paced environment, ensuring timely service delivery.
• Experience with compliance activities, including audits, ACA reporting, and labor law postings.
• Proactive problem-solving skills, contributing to continuous improvement initiatives within HR operations.