HR Assistant

FleetLogix; San Diego (CA); On-site; USD 65,904,000 - 71,635,000; Full time

Benefits offered by this job

Health benefits after 60 days

Paid Time Off, Holidays and 401k

Team-oriented culture and careergrowth

Job summary

FleetLogix is seeking an organized HR Assistant to support daily HR operations and help drive compliance, onboarding, and file maintenance. You will work with the HR team to manage recruitment, training, and employee intake calls across the department, ensuring accurate documentation and smooth processes.

The role emphasizes confidentiality, strong communication, and attention to detail in a fast-paced environment with opportunities for career growth.

Qualifications

• At least 2 years of HR experience, or an equivalent blend of education and practical experience.
• Experience navigating HRIS platforms like Paycor or ADP.
• High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Exceptional written, verbal, and presentation skills with ability to build relationships.
• Strong commitment to confidentiality regarding sensitive data.
• Excellent attention to detail, multitasking, and adapting to shifting priorities.

Responsibilities

• Act as the first line of contact by answering employee questions and handling intake calls.
• Audit new hire paperwork (I-9) and onboard into payroll systems.
• Support recruitment by maintaining requisition logs and posting jobs.
• Manage compliance training records and assist with employment laws.
• Draft materials, handle file maintenance, and perform clerical duties.

Skills

HR experience

HRIS familiarity

MS Office proficiency

Communication skills

Confidentiality

Attention to detail

Education

HR Certification

Tools

Paycor

ADP

Job description

“Been here for over 4 years now. It’s a good and easy job. We do a lot of driving to different locations which means that not everyday is the same thing. I have gotten the opportunity to learn different things which has been a great learning experience. The manager is really flexible with time off and will even sometimes offer you the opportunity to make up hours. All in all, it’s a good place to work and it sure beats the redundancy of a warehouse” ~Lead Driver

Flexible Schedule

“The days at the job were flexible was able to make my own schedule and when I worked it felt like family. I enjoyed driving vehicles to different locations.” Transporter/Driver

FleetLogix, Inc. is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, political affiliation, creed, gender, national origin, age disability, marital or veteran status, sexual orientation, or any other legally protected status.

Position:HR Assistant

Location: San Diego, CA

Job Id:733

# of Openings:0

FleetLogix is the premier provider of fleet management and transportation services. Our goal is to deliver the highest quality service, safety, and customer satisfaction. Join FleetLogix and be part of a team that values hard work, teamwork, and career advancement. We look forward to welcoming you!

Pay Range: $23 - $25 per hour

We believe that a positive work environment starts with a supportive, dedicated HR team. We are looking for a highly organized, detail-oriented, and personable Human Resources Assistant to help streamline our department’s processes and foster a thriving company culture. If you are an approachable professional who loves helping others, maintaining compliance, and contributing to smooth daily operations, we want to hear from you!

Position Summary

The HR Assistant will organize, coordinate, and execute human resource projects and daily workflows. Working directly with the HR team, you will support vital initiatives across recruiting, onboarding, file maintenance, compliance tracking, and employee intake calls. Your ultimate goal is to maintain positive employee relations, boost worker satisfaction, and serve as a reliable resource for our team.

Core Responsibilities

• Act as the first line of contact by answering employee questions, managing the HR voicemail, conducting initial intake calls, and smoothly escalating sensitive employee relations matters to the right HR partner.
• Audit new hire paperwork (including I-9 compliance) for complete accuracy and process new hires into the payroll system.
• Support the talent acquisition pipeline by maintaining the recruitment requisition log and posting job advertisements.
• Assign mandatory compliance training modules, maintain meticulous training records, and assist with researching evolving state and federal employment laws.
• Draft training materials, manage physical and digital file maintenance, and handle clerical duties like scanning, mailing, and photocopying.
• Other duties as assigned. Please note, that this job ad is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

What We Are Looking For

• At least 2 years of related HR experience (or an equivalent blend of education and practical experience). An HR Certification is a strong plus!
• Prior experience navigating HRIS platforms like Paycor or ADP.
• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Exceptional written, verbal, and presentation skills. A natural ability to build strong, supportive, and trusting relationships with both frontline staff and management.
• An uncompromised commitment to maintaining strict confidentiality regarding sensitive employee and company data.
• Top-tier attention to detail, a knack for multitasking, and the ability to juggle shifting priorities under minimal supervision.

Physical Requirements

• Constant sitting and typing/operating a computer, phone, and mouse. Frequent talking and hearing. Occasional lifting up to 10 lbs (rarely up to 25 lbs).
• Typical office environment with moderate noise levels.

Compensation and Benefits

• Compensation commensurate with education and experience.
• Health benefits available the first of the month after 60 days of full-time employment.
• Paid Time Off, Paid Holidays and 401k
• A company culture that promotes teamwork, safety, and career growth.

About Us

FleetLogix, Inc. is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We promote a workplace that is free of drugs and alcohol. All employment is contingent upon completion of drug and background screenings.

Join a team that moves fast, supports one another, and delivers outstanding service every day.