HR Assistant

Edwards Vacuum; Hillsboro (OR); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Culture of trust and accountability

Lifelong learning and career growth

Innovation powered by people

Comprehensive compensation andBenefits

Health and well-being

Job summary

Edwards Vacuum in Hillsboro, Oregon is seeking an HR Administrator to manage employee records, onboarding, and HR system data.

The role blends hands-on data processing with audits and cross‑functional collaboration with HR and Communications, offering a hybrid work arrangement at a global vacuum technology leader.

Qualifications

• Three years HR administrative experience.
• Able to handle heavy workloads and prioritize own work.
• Proactive, detail oriented with independent judgment.
• High level of integrity and professionalism.
• Confidential handling of sensitive information.
• Strong written and verbal communication skills.

Responsibilities

• Create and maintain employee digital personnel files.
• Coordinate background checks, drug screens, and pre-employment physicals.
• Process new hires and employee data changes in HR LINK/SuccessFactors, including terminations.
• Process new contractor set up and data changes in HR LINK, including terminations.
• Coordinate new hire onboarding and orientations.
• Process I-9 verification and E-Verify, and conduct regular audits.
• Conduct monthly data audits and clean up – new hire data, demographics, group reporting data.
• Collaborate with HR and Communications teams to maintain the HR SharePoint site.
• Serve as back‑up to the payroll admin as needed.
• Develop simplified job aids for administrative and system processes.
• Assist with tuition reimbursement tracking and payroll coordination.
• Respond to employee inquiries about benefits, payroll, HR systems.
• Provide support to HR Team including Talent Acquisition as needed.

Skills

Attention to detail

Data integrity

Communication skills

Confidentiality

Prioritization

Education

Bachelor’s Degree preferred

Tools

HR LINK/SuccessFactors

HR SharePoint

Job description

Your role

• Creates and maintains employee digital personnel files
• Coordinates background screens, drug screens, and pre‑employment physicals
• Processes new hires and employee data changes in HR LINK/SuccessFactors, including terminations
• Processes new contractor set up and data changes in HR LINK, including terminations
• Coordinates new hire onboarding and for new employee orientations
• Processes I-9 verification and E-Verify, and conduct regular audits of the same
• Conducts monthly data audits and clean up – new hire data, demographic information, group reporting data, etc.
• Collaborate with the HR and Communication teams in the creation and maintenance of the HR SharePoint site
• Serves as a back‑up to the payroll admin as needed
• Develop simplified job aids for identified administrative and system processes
• Helps initiate the process for tuition reimbursement application and coordinate the tracking and reimbursement procesing with payroll
• Responds to employee inquiries about benefits, payroll, HR systems, etc. and directs them to the appropriate contact
• Provides support to HR Team including Talent Acquisition as needed
• Maintains punctual, regular, and predictable attendance; works collaboratively in a team environment with a spirit of cooperation.
• Respectfully takes direction from (supervisor/ manager) and other duties as assigned.

As An HR Administrator, You Will

• Creates and maintains employee digital personnel files
• Coordinates background screens, drug screens, and pre‑employment physicals
• Processes new hires and employee data changes in HR LINK/SuccessFactors, including terminations
• Processes new contractor set up and data changes in HR LINK, including terminations
• Coordinates new hire onboarding and for new employee orientations
• Processes I-9 verification and E-Verify, and conduct regular audits of the same
• Conducts monthly data audits and clean up – new hire data, demographic information, group reporting data, etc.
• Collaborate with the HR and Communication teams in the creation and maintenance of the HR SharePoint site
• Serves as a back‑up to the payroll admin as needed
• Develop simplified job aids for identified administrative and system processes
• Helps initiate the process for tuition reimbursement application and coordinate the tracking and reimbursement procesing with payroll
• Responds to employee inquiries about benefits, payroll, HR systems, etc. and directs them to the appropriate contact
• Provides support to HR Team including Talent Acquisition as needed
• Maintains punctual, regular, and predictable attendance; works collaboratively in a team environment with a spirit of cooperation.
• Respectfully takes direction from (supervisor/ manager) and other duties as assigned.

Education Level

• Bachelor’s Degree preferred

Relevant Precious Experience

• Minimum of three years HR administrative experience

Knowledge Areas/Skills

• Able to handle heavy workloads and prioritize own work. A flexible approach, able to cope with a constantly changing environment and priorities.
• Proactive, strong attention to detail; exercises good use of independent judgement.
• High level of integrity and professionalism.
• Responsible with confidential and sensitive information.
• Consistency in task completion, response time, and work efficiency.
• Good communication skills, written and verbal.

We encourage you to apply even if you don't meet every single requirement. We value diverse experiences and perspectives and are excited to see what you bring to the role.

In return, we offer

• Culture of trust and accountability
• Lifelong learning and career growth
• Innovation powered by people
• Comprehensive compensation and benefits
• Health and well-being

Job location

Hybrid

This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our office in Hillsboro, Oregon.

We Are An Equal Opportunity Employer!

Edwards Company considers for employment and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws.

No person shall be denied the equal protection of the laws of this state or any subdivision thereof. No person shall, because of race, color, ethnicity, national origin, age, disability, creed [or], religion, or sex, including sexual orientation, gender identity, gender expression, pregnancy, pregnancy outcomes, and reproductive healthcare and autonomy, be subjected to any discrimination in [his or her] their civil rights by any other person or by any firm, corporation, or institution, or by the state or any agency or subdivision of the state, pursuant to law.

Edwards is a global leader of vacuum and abatement systems. We are proud to lead the industry, pushing the boundaries of science to deliver innovative products which are intrinsic to everyday life, working in partnership with our customers and continually setting new standards. With over 150 years of rich heritage, Edwards is the partner of choice for tens of thousands of customers in critical applications around the world. Vacuum is required in diverse sectors, from the generation of power to the production of steel, to the challenging environments of space simulation and high energy physics research.

At Edwards, we believe there is always a better way. Our employees are full of ideas. When looking to add a new team member, we are looking for someone that can appreciate what the Edwards Team has done and bring their new ideas and perspective to enhance where we can go. At Edwards you get to be part of something big; we work globally, but also get the opportunity make a difference locally in our own discipline. We work hard to attract, motivate, develop and retain the best talent from the diversity of people across the globe. Our vision to be First in Mind, First in Choice relies on this strategy. We are an Equal Opportunity Employer.

For more information about Edwards visit our website: www.edwardsvacuum.com

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