HR ASSISTANT

BeaconFire Inc; East Windsor Township, Northern (NJ, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

BeaconFire Inc. is seeking a Human Resources Assistant to support a wide range of HR activities, including recruitment, training, performance management, and employee relations.

The role also covers benefits administration, payroll and compensation, and compliance with employment laws. The successful candidate will be highly organized, discreet, and capable of working independently in a dynamic environment.

Qualifications

• Bachelor’s or Master’s degree in HR management.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication and confidentiality.
• Strong organizational skills and attention to detail.
• Ability to work independently and solve problems.
• Proactive problem-solving and decision-making.
• We provide work visa sponsorship for qualified candidates.

Responsibilities

• Administers HR plans and policies; maintains the employee handbook.
• Develops department goals, objectives, and systems.
• Manages recruitment and orientation; writes and posts ads.
• Administers compensation and timesheet tracking; oversees evaluations.
• Handles benefits administration, including open enrollment.
• Provides employee relations coaching and exit interviews.
• Maintains HRIS records and payroll data.
• Ensures compliance with employment laws and regulations.

Skills

Microsoft Office Proficiency

Communication skills

Data confidentiality

Independent problem-solving

Attention to detail

Analytical judgment

Education

Bachelor’s or Master’s in HR management

Tools

HRIS software

Job description

TheHuman Resources Assistantperforms duties at the professional level in some or all of the following functional areas: recruitment, training, performance management, employee relations, affirmative action, and employment equity program, benefits management, payroll and compensation, and business planning and budgeting functions. This position requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization. The specialist must be sensitive to corporate needs, employee goodwill, and business needs.

JOB REQUIREMENTS:

• Administers various human resource plans and procedures for all employees; assists in the development and implementation of personnel policies and procedures; prepares and maintains the employee handbook and the policies and procedures manual.
• Participates in developing department goals, objectives, and systems.
• Manages the recruitment and selection process for in-house staff; conducts new-employee orientations; and writes and places job advertisements.
• Administers the compensation program and timesheet tracking; monitors the performance evaluation program and revises as necessary.
• Performs benefits administration, including open enrollment, claims resolution, change reporting, approving invoices for payment, and communicating benefits information to employees.
• Handles employee relations counseling, outplacement counseling and exit interviewing.
• Assists in evaluation of reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures tocontinually improve efficiency of business operation and services performed.
• Maintains human resource information system records, compiles and analyzes reports from the database.
• Updates, monitors and maintains eligible salary adjustments/increases based on six-month and one-year evaluations.
• Maintains compliance with federal, state and local employment and benefits laws and regulations.

BASIC QUALIFICATIONS:

• A bachelor’s or master’s degree in HR management
• Highly Proficient in Microsoft Office suite (Word, Excel, and PowerPoint)
• Excellent communication skills to be able to communicate effectively and in a professional manner.
• High integrity with a proven ability to maintain the confidentiality of sensitive information
• Highly preferred candidates also have strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and communication
• Ability to work independently, solve problems and apply analytical judgment
• Demonstrated proactive approach to problem-solving with strong decision-making capability

We will provide work visa sponsorship for qualified candidates.

Security & Data Privacy Responsibilities:

All employees are responsible for protecting company, customer, employee, and other confidential information entrusted to the organization. This role is expected to:

• Follow company information security, data privacy, acceptable-use, and confidentiality policies.
• Access company systems and data only as necessary to perform assigned job responsibilities and in accordance with authorized access.
• Protect credentials, devices, confidential information, and personal data from unauthorized access, disclosure, alteration, or loss.
• Handle, store, transmit, and dispose of sensitive information according to company policies and approved systems and procedures.
• Promptly report suspected security incidents, privacy incidents, phishing attempts, unauthorized access, or loss or disclosure of sensitive information through established reporting channels.
• Complete required security and privacy awareness training and comply with applicable security controls and procedures.