HR and Recruiting Administrative Assistant

SageSpring Wealth Partners; Franklin (TN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

401K

Life Insurance

Short-Term Disability

Long-Term Disability

Paid Vacation and Holidays

Job summary

SageSpring Wealth Partners in Franklin, TN is seeking a Recruiting & HR Administrative Assistant to serve as the operational backbone for recruitment and HR administration on-site. You will manage candidate logistics, HR records, and processes with a collaborative team in a fast-paced environment.

The ideal candidate is proactive, detail-oriented, and customer-service oriented, ready to contribute to Talent Operations while growing within HR.

Qualifications

• Bachelor's degree required.
• 1–2 years of administrative experience in a professional office.
• Proficiency with Microsoft Office suite and database management; Paycor or ATS platforms a strong plus.
• Excellent written email communication skills with a customer-service orientation and a servant-leader mindset.
• Exceptional organizational skills, high attention to detail, and discretion handling sensitive data.
• Strong communication and relationship-building skills.
• Ability to work 100% in-office in Franklin, TN.

Responsibilities

• Coordinate and schedule interview loops between candidates, internal hiring managers, and advisor teams.
• Deliver prompt and professional email communications to keep candidates informed and engaged throughout the hiring process.
• Maintain accurate candidate activity, notes, and follow-up tasks within the CRM.
• Maintain accurate employee and applicant data within Paycor; perform routine updates.
• Assist with onboarding tasks, document collection, and exit logistics.
• Organize HR documentation repositories, SOPs, and employee record files.
• Support HR compliance tracking and benefits administrative tasks.
• Provide general administrative support to the HR team.

Skills

Microsoft Office

Paycor/ATS

Email communication

Organizational skills

Communication

Discretion handling data

Detail oriented

In-office presence

Education

Bachelor's degree

Tools

Paycor

ATS platforms

Job description

SageSpring Wealth Partners is a fast-growing organization dedicated to delivering excellence in wealth management. Founded on the principles of faith, service, and community, our culture is built on working hard to do our best for others. As a 6x Tennessee Top Workplace winner, we foster a supportive, value-driven, and "people-first" environment.

JOB SUMMARY

We are seeking an organized, detail-oriented, and proactive Recruiting & HR Administrative Assistant to join our team on-site in Franklin, TN. In this role, you will serve as the operational backbone for both recruitment and day-to-day HR administrative functions. Working closely with our Recruiting and HR leadership, you will manage candidate logistics, maintain core HR records, and ensure employee and applicant processes run seamlessly.

The ideal candidate is a positive and collaborative team player who thrives in a fast-paced environment looking to build a career in Talent Operations and HR.

JOB DUTIES AND RESPONSIBILITIES

Recruiting Logistics & Candidate Experience

• Serve as the primary point of contact for coordinating and scheduling interview loops between candidates, internal hiring managers, and advisor teams.
• Deliver prompt and professional email communications to keep candidates informed and engaged throughout every stage of the hiring process.
• Deliver prompt and professional email communications to keep candidates informed and engaged throughout every stage of the hiring process.
• Maintain accurate and timely candidate activity, notes, and follow-up tasks within the CRM.
• Consistently represent SageSpring with professionalism, confidence, and enthusiasm.

HR Operations & HR Information System Support

• Maintain accurate employee and applicant data within Paycor, executing routine updates and ensuring high standards of data integrity.
• Assist the Recruiting & Onboarding Coordinator and HR Manager with administrative tasks for new hire preparation, document collection, and exit logistics.
• Help maintain and organize centralized HR documentation repositories, standard operating procedures (SOPs), and employee record files.
• Assist with routine HR compliance tracking, benefits administrative support, and day-to-day operational tasks to support the broader HR Manager.
• Provide general administrative and organizational support to the Human Resources team.

REQUIRED QUALIFICATIONS

• Bachelor's degree required.
• 1–2 years of administrative experience in a professional office environment preferred.
• Proficiency with Microsoft Office suite and database management; prior experience with Paycor or ATS platforms is a strong plus.
• Excellent written email communication skills with a customer-service orientation and a servant-leader mindset.
• Exceptional organizational skills, high attention to detail, and absolute discretion when handling sensitive employee and candidate data.
• Strong communication and relationship-building skills.
• Comfortable working in a fast-paced, performance-oriented environment.
• Strong attention to detail and follow-through.
• Ability to work 100% in-office in Franklin, TN.

PHYSICAL DEMANDS

• Ability to work in a traditional professional office setting
• Prolonged periods of sitting at a desk and working on a computer
• Advanced computer skills and ability to effectively operate computer equipment, software systems and databases
• Work schedule may vary and is determined by project schedules
• Ability to efficiently operate all job-related office equipment
• Ability to communicate via telephone, computer and work in virtual teams
• Must be able to lift up to 15 pounds at a time
• Ability to travel using personal vehicle to other office locations as needed

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About SageSpring

This is an exciting opportunity to join a Forbes’ Best-In-State Wealth Advisors recipient, and the Tennessean’s Top Workplace for the last five consecutive years (2020-2024). Since 2002, our purpose has remained the same: to educate and guide our clients to reach their highest financial goals. We listen to our clients to understand their lives, creating sensible, holistic financial plans that put their best interests first. Don’t miss your opportunity to work with a high performing team in a positive, energetic environment where you’ll know you’re truly appreciated and making a difference.

Rewards & Culture

• Great Benefits – Including: Health Insurance, Dental, Vision, 401K, Life Insurance, Short-Term and Long-Term Disability, Paid Vacation and Holidays.
• #1 Culture – Join and grow in an award-winning culture where you’ll look forward to Monday.
• Inspiring Leadership – Our leaders truly embody the definition of servant leadership. They inspire our teams to flourish thought an energetic, positive, fun, and highly supportive work environment.
• Team Engagement – Build genuinely special relationships and bonds throughout your team and across the company and partners.
• High Performance- Our motto, “Humble, Hungry, and Smart,” is truly exemplified from the top down.
• Continuing Education- Let us help you transform your career goals and educational accomplishments into opportunities and successes.
• Community Involvement – We’re passionate about supporting our community and encourage each office to choose a charity or cause to champion.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform this position.

Employees must conduct business in accordance with applicable laws, regulations, professional standards and ethical standards and report potential compliance or ethical issues to a manager or the Human Resources Department.

SageSpring Wealth affirms our commitment to make reasonable accommodations for employees with disabilities, unless the accommodation would impose an undue hardship on the operation of our business. Please see the Human Resources Department for additional information.