HR and Payroll Associate

University of Maryland; United States; Hybrid; USD 48,000 - 58,000; Full time

Job summary

The University of Maryland, College Park, is seeking a Payroll/HR administrative specialist to support benefits, payroll, and data systems for a 300+ staff department. You will process transactions, reconcile records, and assist non-English-speaking staff with benefits guidance, using Workday or similar HCM systems.

Strong computer skills with Microsoft Office and Google Workspace, plus the ability to interpret policies and communicate clearly, are essential.

Qualifications

• Minimum Qualifications: High School Diploma or GED and four years clerical experience with HR policies.
• Experience with Workday or other HCM systems is strongly preferred.
• Bilingual communication (Spanish and/or Haitian Creole) is preferred, with professional fluency.

Responsibilities

• Process payroll and financial transactions; maintain and reconcile leave records.
• Administer employee benefits and coordinate with internal departments and external offices.
• Assist non-English-speaking staff with benefits-related matters and translate documents.

Skills

HCM/Workday proficiency

Bilingual communication

Microsoft Office

Google Workspace

State/University experience

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

Job Description Summary Organization's Summary Statement:

The Department of Residential Facilities is responsible for the maintenance and housekeeping services for the College Park Campus' 70+ residence halls, Greek chapter houses, and recreational facilities encompassing over 3 million square feet. The department employs over 300 exempt, non-exempt, and student staff.

GENERAL RESPONSIBILITIES:

Under the supervision of the department’s Payroll Associate, performs specialized administrative and clerical duties in support of the Human Resources function to include areas such as employment, classification, compensation, benefits, payroll, training and human resources information systems. Supports payroll and financial accounting activities for a department of more than 300 regular employees and an annual salaries and fringe benefits budget exceeding $20.3 million.

Responsibilities include processing payroll and financial accounting system transactions, performing online data processing, administering employee benefits, maintaining and reconciling leave records, and coordinating payroll-related activities with internal departments and, as needed, with other University System of Maryland (USM) institutions, Payroll/Personnel Offices, and the Central Payroll Bureau.

The position serves as a department facilitator by assisting non-English-speaking staff with benefits-related matters and providing translation of documents and information supporting department programs and services.

PHYSICAL DEMANDS:

Normal office environment; will spend extended time sitting and working a computer keyboard at a computer/viewing computer monitor. Able to push, pull, lift, carry objects up to 25 pounds. Ability to travel around campus for meetings and to attend to duties.

PREFERRED QUALIFICATION:

HCM/Workday proficiency: Experience with Workday or other HCM systems, or relevant payroll experience in a higher education environment, is strongly preferred.

Bilingual communication skills: Spanish and/or Haitian Creole strongly preferred, with professional fluidity in verbal communication and basic written communication.

Computer skills: Strong computer skills, including proficiency with Microsoft Office and Google Workspace.

State/University experience: Prior experience working with the State of Maryland or University of Maryland and knowledge of applicable State or University policies.

License/Certifications: N/A

Minimum Qualifications:

EDUCATION: High School Diploma or GED.

EXPERIENCE: Four years clerical experience, three years of which must have involved the application of human resources policies and procedures.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Thorough knowledge of human resources practices and procedures; of basic mathematics including ratios and percentages; of modern office practices, procedures, systems, and equipment. Skill in the use of keyboards, automated systems, computers, and related software to facilitate assigned work; in organizing and executing multiple assignments under specific time constraints.

Ability to communicate effectively both orally and in writing; to understand and interpret human resources policies and procedures; to provide guidance and training to others; to maintain poise and courtesy under pressure; to handle sensitive and confidential matters with discretion and tact; to accurately perform mathematical computations; to operate standard office equipment.

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT:

N/A This position requires an on-site presence. May be eligible to work remotely one day per week, once the six month probationary period has been completed successfully. This position is an essential employee related to catastrophic weather, or other emergencies and may be required to come to campus/work remotely when the University is closed.

Additional Job Details Preferences:

HCM/Workday proficiency: Experience with Workday or other HCM systems, or relevant payroll experience in a higher education environment, is strongly preferred.

Bilingual communication skills: Spanish and/or Haitian Creole strongly preferred, with professional fluency in verbal communication and basic written communication.

Computer skills: Strong computer skills, including proficiency with Microsoft Office and Google Workspace.

State/University experience: Prior experience working with the State of Maryland or University of Maryland and knowledge of applicable State or University policies.

Required Application Materials:

Completed Resume List of Professional References

Best Consideration Date:

N/A Posting Close Date: November 19, 2026 Open Until Filled: No

Job Risks:

Financial Disclosure Required No For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department VPSA-Res Facilities-Financial Services Worker Sub-Type Staff

Regular Salary Range $48,138.00 - $57,766.00

Benefits Summary

For more information on Regular Nonexempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice Resources

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