HR and Payroll Associate

Shaheen Chevrolet, Inc.; Lansing (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

A well-established dealership in Lansing seeks a Human Resources & Payroll Associate to handle various HR and payroll functions. The role requires strong organization, detail orientation, and the ability to work discreetly with sensitive information. The ideal candidate will thrive in a team-oriented environment, supporting over 500 employees.

Benefits

401k plan with employer match

Paid time off including vacation, sick and holidays

Medical, Dental, Vision insurance

Job stability in a close-knit team environment

Qualifications

• Familiarity with dealership software is preferred.
• Strong communication and interpersonal skills essential.
• Must be able to handle confidential information discretely.

Responsibilities

• Support all aspects of HR and Payroll functions, including payroll processing.
• Assist with employee benefit enrollment and personnel record management.
• Handle confidential employee information and support HR initiatives.

Skills

Attention to detail

Organizational skills

Communication

Interpersonal skills

Confidentiality

Education

Two to four years related experience

Tools

Microsoft Office

CDK

Reynolds & Reynolds

ADP

Paylocity

Clear Company

Job description

Career Opportunities with Shaheen Chevrolet

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Shaheen Automotive Group is looking for a Human Resources & Payroll Associate!

Shaheen Automotive Group is a well-established dealership committed to excellence. We're more than just an automotive retailer — we are a trusted community partner and an employer of choice. With a longstanding reputation for excellence in customer service and a commitment to operational integrity, we foster a workplace that values teamwork, respect, and continuous improvement. Our team is the foundation of our success, and we are proud to offer a supportive and dynamic environment where employees can thrive and grow their careers.

Position Summary

This position is responsible for supporting all aspects of HR and Payroll functions at the dealership; benefits, payroll calculating & accounting, work comp, disability leave & FMLA, legislation and regulations, management and employee support (500+) and recruiting. This is an on-site (Lansing), in office position.

Qualifications

Preferred:

Familiarity with dealership software (e.g., CDK (accounting program), Reynolds & Reynolds, ADP, Paylocity (HRIS), Clear Company (ATS) or similar systems).

Knowledge of payroll laws, HR best practices, and recordkeeping requirements

Required:

Strong attention to detail and organizational skills

Professionalism in handling sensitive information and situations

Proficiency in Microsoft Office (Excel, Word, Outlook)

Excellent communication and interpersonal skills

Ability to handle confidential information with discretion

While prior experience in dealership is preferred, we are prepared to offer thorough training to the right candidate with a solid foundational skill set and willingness to learn.

What We Offer

• Competitive pay based on experience; 401k plan with employer match

• Paid time off including vacation, sick and Holiday

• Medical, Dental, Vision, Disability, & Life insurance *Benefits START on the first day of the month following 30 days of employment - no long wait to get insured!

• Job stability in a close-knit team environment.

• Family owned and operated

If you're passionate about people, processes, and making a positive impact while offering excellent support, we invite you to apply and become a valued part of our HR and Payroll team.

SUMMARY

The principal responsibilities of this position is to assist in creating, maintaining and retrieving appropriate payroll and personnel records that comply with relevant Federal, State, and local laws and regulations.

This person must be detailed oriented. This person must be sensitive to employee concerns and the confidential nature of this position.

ESSENTIAL DUTIES include the following. Other duties may be assigned.

• scan paper employee/medical files into employee files
• complete verifications of employment
• process/reconcile bills and checks for discrepancies
• assist in processing work comp/STD/LTD claims and follow up
• assist with timecard verification
• assist with incoming email
• assist with phone calls/direct to appropriate party/take messages if needed
• assist employees with HRIS login issues and navigation of HRIS/punch in/out issues
• assist with bi-weekly payroll/month end payroll/payroll accruals
• assist with benefit open enrollment yearly and approve benefit elections
• send required documentation to Occupational Health company for work related incidents
• process payroll deducts for employees
• assist with payroll and misc. items while someone is on vacation/sick or has unexpected time off
• process background checks after HR reviews applicants resume and application
• Update requisition templates in ATS with accurate/current posting items
• Assist with outside audit of 401(k) plan
• Drafts business correspondence and spreadsheets as required
• Maintains professional appearance and neat work area
• Properly initiate, maintain and terminate both manual and automated personnel files
• Other duties may be assigned

MARGINAL DUTIES include the following. Other duties may be assigned

Assists office manager with various accounting, month end, quarterly and year end tasks

Assists in special projects as requested

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Two to four years related experience and/or training; or equivalent combination of education and experience. This position requires authenticated access to multiple hosted software services making similar prior employment useful. The position requires demonstrated, at least mid-level, Microsoft Office, Outlook, and Internet Explorer skills.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, proration, fractions and decimals. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Problem solving, persistence and curiosity represent valuable attributes for this position.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Driver's License

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.