HR Administrator, Compliance

The Y in Central Maryland; Towson (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

Flexible schedules

Paid time off

Medical, dental, and vision coverage

Dependent care FSA

Retirement plan contribution

Career development opportunities

Job summary

The Y in Central Maryland is seeking an HR Administrator, Compliance to safeguard employee records, onboarding processes, and HR systems for accuracy and compliance. You will help protect the integrity of people practices and support audit-ready reporting.

Ideal candidates bring experience auditing confidential records, strong attention to detail, and the ability to identify risks and implement practical solutions.

Qualifications

• Experience conducting audits and managing confidential records.
• Strong attention to detail and a commitment to accuracy.
• Ability to identify risks, analyze information, and recommend practical solutions.
• Experience working with databases, reporting tools, or HR systems.
• Strong organizational and project-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Sound judgment and discretion when handling sensitive information.

Responsibilities

• Conduct ongoing audits of HR documentation, employee files, and systems to ensure accuracy, completeness, and compliance.
• Review onboarding, background checks, I-9 verification, employment documentation, employee records, and separation records.
• Identify compliance gaps, risks, and inconsistencies and recommend corrective actions.
• Maintain HR data integrity and support accurate internal and external audit reporting.
• Track compliance logs, audit findings, corrective actions, and key compliance metrics.
• Coordinate audit requests and documentation reviews across departments and teams.
• Manage onboarding activities for at least one assigned product line.
• Conduct required employment reference checks in accordance with onboarding procedures.
• Maintain confidential information and follow applicable laws, organizational policies, and record-retention requirements.
• Collaborate with HR partners and leaders to strengthen compliance processes and reporting standards.

Skills

Auditing

Records management

Data accuracy

Attention to detail

HR systems

Communication

Project management

Tools

HRIS

Background check tooling

Job description

Overwhelmingly, people who decide they want to be a part of the Y in Central Maryland tell us they do so because it reflects their values and a conscious decision, they've made about how they choose to live their lives. The happiest and most fulfilled Y associates are those who are motivated to help others and who want to be a part of something larger than themselves. If this speaks to your heart, then we invite you to join our team. Be a part of a charitable, mission-driven organization that works for individual and community well-being for all, for a better us.

At the Y in Central Maryland, we offer a comprehensive benefits package designed to support your well-being and professional growth. Enjoy flexible schedules, competitive pay, generous paid time off, alongside medical, dental and vision benefits, as well as dependent care FSA. We offer a generous employer contribution to the Y retirement fund, and opportunities for career advancement. Our commitment to fostering a positive work environment means you'll have access to training and development programs that align with our mission to empower individuals and strengthen communities. Join us and bring your passion to a fulfilling career where you can truly make a difference!

How This Role Contributes To The Y's Mission

As the HR Administrator, Compliance, you will help protect the integrity of the Y's people practices by ensuring employee records, onboarding processes, and HR systems are accurate, complete, and compliant.

Your attention to detail will strengthen the associate experience, reduce organizational risk, and help build a workplace rooted in trust, consistency, and accountability. By identifying compliance gaps and partnering across departments to implement solutions, you will support the associates who bring the Y's mission to life every day.

This Work Is Right For You If You Have

• Experience conducting audits and managing confidential records.
• Strong attention to detail and a commitment to accuracy.
• The ability to identify risks, analyze information, and recommend practical solutions.
• Experience working with databases, reporting tools, or HR systems.
• Strong organizational and project-management skills.
• The ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Sound judgment and discretion when handling sensitive information.

Essential Functions

• Conduct ongoing audits of HR documentation, employee files, and systems to ensure accuracy, completeness, and compliance.
• Review onboarding, background checks, I-9 verification, employment documentation, employee records, and separation records.
• Identify compliance gaps, risks, and inconsistencies and recommend corrective actions.
• Maintain HR data integrity and support accurate internal and external audit reporting.
• Track compliance logs, audit findings, corrective actions, and key compliance metrics.
• Coordinate audit requests and documentation reviews across departments and teams.
• Manage onboarding activities for at least one assigned product line.
• Conduct required employment reference checks in accordance with onboarding procedures.
• Maintain confidential information and follow applicable laws, organizational policies, and record-retention requirements.
• Collaborate with HR partners and leaders to strengthen compliance processes and reporting standards.
• Model the Y's core values of caring, honesty, respect, and responsibility.
• Perform other job-related duties as assigned.

All Y associates agree to abide by The Code of Conduct with Youth that sets clear expectations for associates and volunteers to ensure a safe and respectful environment for young people. It emphasizes treating youth with respect and fairness, avoiding inappropriate physical or verbal interactions, and adhering to established standards of affection. The policy strictly prohibits any form of abuse, bullying, or harassment and mandates the reporting of suspected mistreatment. Additionally, associates and volunteers must complete training on child abuse prevention and comply with legal reporting requirements to safeguard youth.