HR Administrator

Entact; Westmont (IL); Hybrid; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health plan

401(k)

Job summary

ENTACT is seeking an HR Administrator in Westmont, IL to support accurate HR and payroll records, onboarding, reporting, and service delivery. The role blends administrative coordination, compliance processing, and routine data work in a hybrid environment requiring 2–3 days in the office weekly.

Responsibilities include maintaining employee records, processing onboarding and I-9, creating HRIS reports, and supporting HR initiatives while ensuring policy compliance and high data integrity.

Qualifications

• 2 years’ experience in fast-paced Human Resources / Payroll environment.
• Experience in mid-large size multi-site / multi-state service or construction company with 500+ employees is a plus.
• HRIS data input and reporting experience (Paycor and Viewpoint Construction software is plus).
• General knowledge of FLSA, HIPAA, COBRA, EEO, and other labor laws.

Responsibilities

• Maintain accurate employee records, personnel files, and HRIS data ensuring high level of data integrity.
• Process new hire onboarding, E-Verify and I-9 processes as well as creating Associate records in HRIS and Electronic Filing System.
• Process employment-related documentation.
• Prepare reports from HRIS system as needed.
• Administer document distribution through HRIS
• Provide support to our Associates and internal HR team as needed.
• Ensure compliance with company policies, employment laws, and HR best practices.
• Provide administrative support to the Human Resources/Payroll team as needed
• Participate in HR projects, training initiatives, and process improvements
• Other duties as assigned.

Skills

Can-do attitude

Organizational skills

Confidentiality

Attention to detail

Word & Excel

Tools

Paycor

Viewpoint

Job description

Be part of the projects transforming communities

At ENTACT, we’re committed to creating pathways for growth with unparalleled opportunities to solve problems for our Clients in a safety-focused environment. Join our team and make a lasting sustainable impact while collaborating with the best in the industry.

ENTACT Associates thrive in an atmosphere where we respect and trust each other and champion our successes. You will collaborate with smart, hard-working peers who all share a commitment to excellence.

Empowered to drive
excellent outcomes

As an ENTACT Associate, you are a key element to achieving the Client’s project goals. Your expertise empowers you to contribute to our most challenging projects. We provide the opportunities; you provide the results.

ENTACT is an industry leader because of the focus,
passion, and drive of our Associates. I’m extremely proud
of and thankful for our Associates, the reputation we’ve
built, and the clients who trust us to perform.

It takes true team work to deliver our services effectively,
and only our diverse team of talented individuals could
have achieved this level of success.

Benefits at ENTACT

Training and development

Through our Associate Development Program, our Associates expand their professional skills through mentoring, hands-on training, and the online ENTACT University. We also provide reimbursement for continuing education and certifications to help our Associates continue to enhance their technical skills.

Competitive compensation and benefits

We offer a competitive compensation package including health plan, 401(k), and much more.

Get to know ENTACT

Development and
self-managment

Mutual trust
and respect

Problem-solving

Growth that
endures

High-quality
work

Reliability and
accountability

Dependable,
quality work

Equal opportunity employer

ENTACT is an equal employment opportunity employer. The company’s policy is not to discriminate against any applicant or associate based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The company also prohibits harassment of applicants or associates based on any of these protected categories.

Now Hiring

Position:HR Administrator

Location: Westmont, IL

Job Id:550

# of Openings:1

HR ADMINISTRATOR

ENTACT is a premier national provider of environmental, civil, and geotechnical construction services. We directly self-perform environmental remediation and geotechnical construction work, using in-house personnel and equipment resources. ENTACT’s roster is comprised of seasoned project managers, field engineers, technical and regulatory professionals, certified safety professionals, certified quality control managers, equipment operators, field mechanics, and technicians, with diverse capabilities and experience. Established in 1991, ENTACT has been consistently named to ENR’s “Top 200 Environmental Firms”, has been the recipient of numerous National Safety Council awards, and has successfully and safely completed over 3,000 projects. ENTACT has numerous regional offices and project sites across the United States. We are well positioned to serve our clients nationwide.

ENTACT is currently seeking a motivated and detail-orientated Human Resources Administrator to join our nationwide fast-paced HR/Payroll Teamin our Westmont, IL office. This role will be in the office while training, then will shift to a hybrid arrangement once training is successfully completed.

Position Summary

The HR Administrator supports accurate human resources and payroll records, employee processes, reporting, and service delivery while working closely with Associates and the internal HR team. The role combines administrative coordination, compliance-related processing, communication, and routine office-based data work. Hybrid position requiring 2-3 days in office each week.

Essential Job Functions

• Maintain accurate employee records, personnel files, and HRIS data ensuring high level of data integrity.
• Process new hire onboarding, E-Verify and I-9 processes as well as creating Associate records in HRIS and Electronic Filing System.
• Process employment-related documentation.
• Prepare reports from HRIS system as needed.
• Administer document distribution through HRIS
• Provide support to our Associates and internal HR team as needed.
• Ensure compliance with company policies, employment laws, and HR best practices.
• Provide administrative support to the Human Resources/Payroll team as needed
• Participate in HR projects, training initiatives, and process improvements
• Other duties as assigned.

Skills and Qualifications

• "Can-do” attitude, strong connection to team success with a service orientated work ethic.
• Excellent organizational skills, detail oriented, and reliable.
• Ability to handle confidential information with professionalism and discretion.
• Strong attention to detail, written and verbal communication skills.
• Solid proficiency in Word and Excel.

Desirable Experience

• 2 years’ experience in fast-paced Human Resources / Payroll environment with an emphasis on employee/Associate service.
• Experience in mid-large size multi-site / multi-state service or construction company with a 500+ employee workforce a plus.
• HRIS data input and reporting experience (Paycor and Viewpoint Construction software is plus).
• General knowledge of FLSA, HIPAA, COBRA, EEO, and other labor laws.

Physical Demands

The following physical activities or abilities are commonly, but not always, associated with the performance of this position. The actual requirements of this position will vary.

• Ability to communicate effectively with management, co-workers, vendors, both individually and in front of a group.
• Good reasoning ability and decision-making skills.
• Able to understand and utilize reports, memos, and other documents to conduct business.
• must be able to stand, sit, talk, hear, reach, stoop, kneel and use hands and fingers to operate a computer, telephone, and keyboard.
• Work requires the ability to hear normal conversation, see near objects, and speak clearly.
• Regular use of the phone, email, text, teams and computer for communication.
• Sitting for extended period.
• No heavy lifting is expected. Exertion of up to 25 pounds of force occasionally to lift, carry, push, pull or otherwise move objects may be required.
• The worker is required to have close visual acuity to perform activities such as viewing a computer, extensive reading, preparing and analyzing data and figures.
• Good manual dexterity for the use of common office equipment such as computers, calculators, copiers, and fax machines.
• Ability to read, analyze, and interpret general business periodicals, technical procedures, and government regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Job success often hinges upon interpersonal communication and relationship development skills, and job tasks require frequent interchange and successful completion depends in large part upon effective interaction and communication with others.
• Ability to safely operate a motor vehicle.
• Ability to safely travel by air, car, train, or bus.

The job is primarily performed indoors in a traditional office setting.

Full Time Pay:

The salary range for this position is $28.00 - $30.00/hr. commensurate with experience. ENTACT offers a health plan-medical, dental, vision, life, disability; PTO, sick pay per state law, and generous 401k match.