HR Administrator

Vaco by Highspring; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Job summary

Vaco by Highspring is seeking an HR Administrator to manage training programs and the LMS while providing general HR support and light recruiting in a nonprofit setting.

Located in New York, NY, this hybrid role focuses on HR systems, employee development, training coordination, and ensuring compliance across training records.

Qualifications

• 2-5+ years of HR administration, HR operations, training coordination, or related experience.
• Strong experience with HRIS/LMS systems and HR technology.
• Excellent organization, communication, and attention to detail.

Responsibilities

• Administer and maintain the organization's LMS, including employee accounts, course assignments, enrollments, reporting, and troubleshooting.
• Coordinate employee training, orientations, and required learning programs.
• Track training completion and compliance, follow up on outstanding requirements, and maintain accurate records.
• Create and maintain training materials, presentations, guides, and other learning resources.
• Coordinate internal and external training sessions, including scheduling, communications, and attendance.
• Provide general HR administrative and employee support.
• Assist with recruiting, including job postings, interview coordination, and candidate communication.

Skills

HR administration

Training coordination

Employee development

Tools

HRIS/LMS systems

Job description

A mission-driven nonprofit organization is seeking an HR Administrator with strong experience in HR systems, training coordination, and employee development. This role will primarily focus on managing training programs and the LMS while providing general HR and light recruiting support.

Location: New York, NY | Hybrid

Salary: $70,000-$75,000 | Full-Time

About the Role

A mission-driven nonprofit organization is seeking an HR Administrator with strong experience in HR systems, training coordination, and employee development. This role will primarily focus on managing training programs and the LMS while providing general HR and light recruiting support.

Responsibilities

• Administer and maintain the organization's LMS, including employee accounts, course assignments, enrollments, reporting, and troubleshooting.
• Coordinate employee training, orientations, and required learning programs.
• Track training completion and compliance, follow up on outstanding requirements, and maintain accurate records.
• Create and maintain training materials, presentations, guides, and other learning resources.
• Coordinate internal and external training sessions, including scheduling, communications, and attendance.
• Provide general HR administrative and employee support.
• Assist with recruiting, including job postings, interview coordination, and candidate communication.

Qualifications

• 2-5+ years of HR administration, HR operations, training coordination, or related experience.
• Strong experience with HRIS/LMS systems and HR technology.
• Excellent organization, communication, and attention to detail.
• Experience coordinating training programs and maintaining compliance records.
• Proficiency with Microsoft Office and/or Google Workspace.
• Some recruiting experience preferred.
• Nonprofit experience is a plus.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).