HR Administrator

Unified Prince; Illinois; On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

Life Insurance

Disability Insurance

Employee Assistance Program

Team Meetings

Team Events

Company Culture

Job summary

Prince Service & Manufacturing is seeking an HR Administrator to manage employee documentation, onboarding, and system audits. You will ensure compliance and accuracy across the employee lifecycle and support daily HR operations from Macon, GA on first shift.

Ideal candidates have 1–3 years in HR admin, strong organizational skills, and proficiency with HR software and MS Office. This role emphasizes confidentiality and customer service for employees at all levels.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of HR administrative or support experience.
• Strong organizational skills with high attention to detail.

Responsibilities

• Process and manage employee documentation and onboarding.
• Audit HR systems and ensure data accuracy and compliance.
• Support with employee inquiries and administrative requests.
• Coordinate onboarding meetings and paper work completion.
• Maintain and file new hire folders and 90-day documentation.

Skills

Organizational skills

Attention to detail

Communication

Interpersonal skills

Multitasking

Discretion

HR systems

MS Office

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

HRIS

Job description

The HR Administrator supports the day-to-day operations of the Human Resources department by managing employee documentation, onboarding, systems auditing, and general administrative support. This role is critical to ensuring compliance, accuracy, and a positive employee experience throughout the employee lifecycle — from recruitment and onboarding through ongoing employment support.

Who We Are:

Founded in 1965, Prince Service & Mfg. has been synonymous with quality work for more than 55 years. From our humble beginnings, to where we are today, serving our customers with superior products has been an unchanging goal for us.Our approach has been passed down through generations, and we are proud to serve both our customers and employees with a foundation in our core values. Without satisfied employees, we can’t serve our customers with the selfless care, ethical nature, and overall integrity we promise. We are proud to maintain an employee-focused company, where our team members feel supported and excited to come to work. We want your confidence and determination to shine in all you do - join our team today!

Location/Schedule: Macon, GA / 1st shift

What You’ll Do:

Employee Administration & Documentation

• Process and manage employee separation notices in a timely and accurate manner

• Onboarding and briefing

• Prepare and administer attendance-related documentation, including attendance contracts

• Maintain and fulfill employee check stub requests

• Coordinate and distribute 90‑day evaluation notices

• Administer 90‑day benefits eligibility and insurance enrollment processes

• Maintain organized and up‑to‑date new hire folders

• Ensure completion and accuracy of all new employee paperwork

• Support scanning and digital filing of HR documents to ensure proper recordkeeping

• Coordinate and send food orders for employees

Systems Management & Auditing

• Conduct regular audits and tracking across all HR systems (e.g., Portal, ClickSend, CultureWise)

• Ensure data accuracy, system compliance, and timely updates across platforms

Onboarding & Employee Experience

• Coordinate and facilitate onboarding processes, including weekly onboarding meetings

• Manage employee identification processes such as photos and badge coordination

• Lead and support ongoing employee photo initiatives and related projects

• Conduct post‑interview follow‑ups and pre‑employment checks

Employee Relations & Support

• Provide assistance with employee write-ups and disciplinary documentation

• Support department/supervisor changes, including processing and documentation updates

• Assist with employee‑related inquiries and administrative requests

Recruitment & Workforce Planning

• Participate in weekly recruiting check‑ins to review hiring progress and needs

• Support recruitment processes through coordination and communication

Who You Are:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred

• 1–3 years of experience in an HR administrative or support role

• Strong organizational skills with high attention to detail and accuracy

• Ability to handle confidential and sensitive information with discretion

• Proficiency with HR systems/software and Microsoft Office Suite

• Excellent written and verbal communication skills

• Strong interpersonal skills and a customer‑service orientation toward employees at all levels

• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment

• Be energetic and have personality

• Accuracy & Attention to Detail

• Organization & Time Management

• Confidentiality & Discretion

• Communication & Interpersonal Skills

• Problem‑Solving & Initiative

What We Offer:

• Excellent Compensation

• Medical, Dental, & Vision Insurance

• Health Savings Account

• Life & Disability Insurance

• Employee Assistance Program

• Team Meetings

• Employee Committees & Involvement

• Bonus Incentive Program

• Community Service Day

• Team Events & Activities

• Awesome Company Culture

Prince Service & Manufacturing is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.