HR Administrative Coordinator - Houston, TX

Sempra Services Corporation; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Sempra Services Corporation in Houston seeks an HR Administrative Support specialist to assist HR leaders and employees across core functions, handling calendars, travel, reporting, and policy inquiries. You will support recruiting tasks, onboarding paperwork, I-9 compliance, benefits questions, and weekly/monthly reporting.

The role requires attention to detail, sound judgment, and the ability to manage multiple priorities.

Qualifications

• Experience supporting HR operations and administrative tasks.
• Strong organizational and communication skills.
• Ability to handle multiple priorities with attention to detail.

Responsibilities

• Provide administrative support to HR Director, managers, and team.
• Coordinate onboarding paperwork, I-9, and reverifications.
• Support recruiting processes including pre-employment checks and relocations.
• Prepare reports and dashboards for HR leadership.
• Ensure HR service center operations comply with policies.

Skills

HR coordination

Administrative support

Calendar management

Communication

Job description

Primary Purpose

Performs a variety of administrative and HR support duties requiring sound judgment, attention to detail, and the ability to manage multiple priorities. Provides support to HR leaders, employees, and business partners across key HR functions.

Duties and Responsibilities

• May perform any of the following administrative responsibilities:
  • Provides administrative support to Director, Managers and HR team, including processing expense reports, preparing presentations as needed, managing calendars for large events, ordering food and organizing meetings for HR teams, making travel arrangements and other departmental activities as needed.
  • Recruiting:
    • Schedules pre-employment physicals/drug testing and background checks.
    • Assists Mobility Advisor with relocations as needed.
    • Notifies candidates on the onboarding process.
    • Coordinates the New Hire Orientation sessions and paperwork, including I-9 and reverifications.
    • Addresses moderate HR-related inquiries and issues regarding benefits, payroll, policies and procedures ensuring timely and accurate information is provided.
    • Supports activities related to the implementation of initiatives to enhance HR service delivery, streamline processes and improve overall efficiency.
    • Supports HR leaders and other stakeholders to align HR service center activities with broader organizational goals and strategies.
    • Ensures that HR service center operations adhere to company policies, legal requirements, and best practices.
    • Works with HR stakeholders to complete weekly, monthly and annual reporting and audits as needed.
    • Prepares comprehensive reports and dashboards for HR leadership as needed.
    • Serves as a subject matter resource for HR service center operations and provides guidance to junior staff.
    • Performs other duties as assigned.