Administrative Services & HR/Payroll Assistant

YMCA INDIANA COUNTY PENNSYLVANIA; Claypoole Heights (PA); On-site; USD 33,000 - 41,000; Full time

Job summary

YMCA of Indiana County is seeking an Administrative Services Assistant to support the daily operations of the administrative office. Reporting to the Director of Administrative Services, you will handle accounts payable/receivable, payroll support, HR tasks, and records management to ensure smooth operations.

The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality.

Qualifications

• Associate degree preferred; equivalent work experience may be considered.
• 1–2 years of administrative, bookkeeping, accounting support, or payroll support experience.
• Proficiency with Microsoft Office, especially Excel and Word.
• Ability to maintain confidentiality with financial and employee information.

Responsibilities

• Process accounts payable and accounts receivable, including invoices and program billing.
• Verify daily deposits and accurately enter financial information into Daxko and QuickBooks.
• Prepare daily and weekly journal entries and organize documents for reconciliations and audits.
• Assist with purchase orders and track office expenses.
• Support the bi-weekly payroll process by collecting and validating timesheets.
• Assist with HR functions including onboarding, employee files, and benefits enrollment.
• Maintain confidential employee records and ensure retention compliance.
• Monitor office supplies and coordinate equipment maintenance; provide admin support to the Director.

Skills

Microsoft Office

Excel

Word

Communication

Education

Associate degree preferred

Tools

QuickBooks

Daxko

Job description

YMCA of Indiana County is seeking an Administrative Services Assistant to support the daily operations of the administrative office. Reporting to the Director of Administrative Services, you will handle accounts payable/receivable, payroll support, HR tasks, and records management to ensure smooth operations.

The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality.