HR Administrative Coordinator

Stefanini; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading IT staffing company in Chicago is seeking an administrative support associate to aid in training logistics and recruitment processes. Responsibilities include coordinating meetings, maintaining records, and providing general support to ensure department efficiency. Ideal candidates will demonstrate proficiency in MS Office and possess strong organizational and interpersonal skills. This role is crucial for facilitating a smooth operational flow and enhancing team collaboration.

Qualifications

• Proven ability to handle confidential information appropriately.
• Strong written and oral communication skills.
• Demonstrated ability to work as part of a team.

Responsibilities

• Support logistics for training, recruitment, and onboarding programs.
• Provide general administrative support to the P&O team.
• Assist with maintaining electronic and paper files.
• Plan and organize small projects for the P&O team.

Skills

Computer proficiency with MS Office suite

Strong interpersonal skills

Excellent organizational skills

Ability to prioritize work

Good judgement in working with associates

Job description

We help Procurement and Recruiting departments faced with the challenge of filling multiple IT-related openings for either long-term employment, or short-term projects. They need to find reliable candidates, with the right expertise, quickly and at the right cost to enable their company to remain competitive, and to increase profit and efficiency.

Stefanini provides the IT contract resources you need to implement crucial projects, handle short-term assignments, or fulfill long-term placements. Our IT staffing services free you from the challenges of finding, recruiting, training and retaining high-quality professional staff, and allow you to focus on managing your business growth.

We provide the ongoing skill development to ensure that professionals placed at your site are trained in leading technologies to support your information technology hardware, software, and network infrastructure. Augment your staff for short or long-term engagements, or for specialized expertise on specific projects.

We have more than 25 years of staffing industry knowledge and can provide you with superior

candidates to match your technical and professional needs.

Job Description

Responsibilities

• Associate Relations programs and Performance Management systems and tools
• Support logistics for training, recruitment and onboarding programs
• Setting up training rooms, printing materials, etc.
• Booking conference rooms for recruitment, greeting candidates, etc.
• Assist with maintenance of soft (electronic) and hard (paper) files to provide an accurate representation of each associate and the organization at all times.
• Provide general administrative support to the P&O team to maximize department efficiency
• Participate in the Continuous Improvement Process of P&O programs, processes and systems
• Plan, organize, deliver small projects for the P&O team
• Perform other related duties and assignments as required
• Support a small number of senior leaders with administrative support:
• Coordinating meetings

Qualifications

• Computer proficiency with MS Office suite required
• Proven ability to handle confidential information appropriately and exercise good judgement in working with various levels of associates/management
• Strong interpersonal, written and oral communication skills
• Ability to prioritize work, to work under stressful situations and to quickly adapt to changing situations
• Excellent organizational skills
• Demonstrated ability to work as part of a team and role model effective team behavior

Please let me know the best time to call from Monday – Friday (10:00 am – 4:00 pm)