HR Administrative Assistant - Part-time

Sycamore Rehabilitation Services, Inc.; Danville (IN); On-site; USD 21,000 - 30,000; Part time

Job summary

Sycamore Services is seeking a Part-Time Human Resources Administrative Assistant to support daily HR transactions, onboarding/off-boarding tasks, and employee record maintenance. The role involves updating HRIS data, assisting with payroll-related processes, and delivering responsive HR support to staff across locations.

The ideal candidate has 1–3 years in a busy HR environment, proficiency with Microsoft Office, and experience with HRIS platforms such as Paylocity, Workday or ADP.

Qualifications

• 1-3 years’ experience within a multi-faceted, fast-paced HR department.
• Experience with Paylocity, Workday, ADP or similar HRIS.
• Strong proficiency in Microsoft applications.
• Experience servicing multiple remote locations preferred.

Responsibilities

• Provides day-to-day administrative and clerical support to the HR department; manages workflows and deadlines and processes expenses and PO forms.
• Maintains accurate personnel records; updates databases and tracking systems; ensures timely follow-up on overdue items.
• Assists with new hire onboarding and off-boarding; sets up employee profiles in HRIS; communicates onboarding tasks.
• Delivers customer service to employees and leaders; supports culture-building, recognition and retention initiatives.
• Prepares training materials and enrolls participants in programs; communicates compliance requirements.

Skills

Microsoft Office

Education

High school diploma/G.E.D.

Tools

Paylocity

Workday

ADP

Job description

Description

Sycamore Services is looking for a Part-Time Human Resources Administrative Assistant to join our team. The Human Resources Administrative Assistant supports the Human Resources department in the accurate completion of day-to-day HR transactions, assists with employee on-boarding and off-boarding processes, maintains accurate and organized personnel records, updates databases and prepares HR documents, and completes employee updates and changes within the HRIS system. This position offers an opportunity to make a meaningful impact while supporting our employees and organizational growth.

Description

Sycamore Services is looking for a Part-Time Human Resources Administrative Assistant to join our team. The Human Resources Administrative Assistant supports the Human Resources department in the accurate completion of day-to-day HR transactions, assists with employee on-boarding and off-boarding processes, maintains accurate and organized personnel records, updates databases and prepares HR documents, and completes employee updates and changes within the HRIS system. This position offers an opportunity to make a meaningful impact while supporting our employees and organizational growth.

Job Duties

Administrative and General

• Provides day-to-day administrative and clerical support to the human resources department. Manages workflows, deadlines, and any follow-up action required. Completes and submits expense forms and purchase orders.
• Creates and revises forms, as requested.

Records and Data Management

• Accountable for maintaining accurate and organized personnel records and tracking systems; updates databases and spreadsheets; ensures proactive and timely follow-up on overdue and/or missing items.

Employee On-boarding/Off-boarding

• Assists with new hire orientation preparation, completes employee profile set-up in Paylocity & Provide systems and processes on-boarding/off-boarding tasks.
• Fosters a positive and organized on-boarding experience that introduces new employees to Sycamore’s mission, vision, values and workplace culture.

Process Improvement

• Identifies and communicates to HR team opportunities to streamline workflows, communication streams and processes to create increased consistency and efficiency.

HRIS Management

• Processes employee updates, change requests and document uploads.

Employee Experience

• Delivers exceptional customer service to employees and leaders; serves as a welcoming and responsive point-of-contact for routine HR needs.
• Assists with the coordination, communication and delivery of organizational culture-building, recognition and retention initiatives.

Training and Compliance

• Prepares educational materials, creates and forwards compliance/training communication to employees, updates tracking systems, and enrolls participants for training programs.

Recruitment Support

• Supports Recruitment and Retention Specialist with drafting/sending applicant communication, interview scheduling, candidate tracking, and career fair coordination.

Community and Workforce Partnerships

• Maintains positive relationships with community and workforce partners; coordinates documentation, conducts timely follow-up on issues and/or concerns and reports outcomes.

General/Other

• Completes other projects and duties as assigned.

Performance Deliverables And Expectations

• Ensures accurate and timely completion of HR transactions and documentation.
• Maintains current and creates reliable tracking systems.
• Takes ownership for follow-up on incomplete or overdue items.
• Displays professionalism and is timely with communication to employees, applicants, and leaders.
• Exhibits positive support of agency culture, engagement, recruitment, and retention efforts.
• Demonstrates consistency in both accountability and follow-through.

Requirements

• High school diploma/G.E.D. required.
• 1-3 years’ experience within a multi-faceted, fast-paced HR department required.
• Prior experience with HRIS systems such as Paylocity, Workday, ADP or similar platform required.
• Must possess strong proficiency in Microsoft applications and experience with servicing multiple remote locations is preferred.