HR Administrative Assistant II

BLACKROCK STRATEGY INC; Huntsville (AL); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) with company matching

Paid time off

Tuition reimbursement and professional

Employee Assistance Program (EAP)

Employer-paid life insurance

Employer-paid disability coverage

Job summary

Blackrock Strategy is seeking a detail-oriented HR Administrative Assistant to provide administrative support to the Human Resources department at our Huntsville, Alabama office. This role focuses on day-to-day HR operations, maintaining employee records, assisting with recruitment and onboarding, and ensuring compliance with HR policies.

The position is fully on-site with established business hours, requiring strong organizational skills, discretion with confidential information, and the

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years of administrative, HR, or related professional support experience, preferably within a federal government contracting environment.
• Ability to maintain accurate records, coordinate administrative processes, and manage multiple assignments with competing deadlines.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills, with the ability to interact professionally with employees, candidates, leadership, and external stakeholders.
• Excellent organizational skills, attention to detail, and commitment to accuracy.
• Demonstrated discretion and ability to appropriately handle confidential personnel and business information.
• Ability to work independently within established procedures while recognizing when additional guidance, review, or approval is required.
• Strong interpersonal skills and a customer-service-oriented approach to administrative and employee support.
• Ability to work on-site in Huntsville, Alabama, during established business hours.

Responsibilities

• Maintain, organize, and update electronic and physical employee records in accordance with established company procedures, record-retention requirements, and applicable regulations.
• Prepare, distribute, track, and maintain HR documentation, including onboarding forms, employment-related records, policy acknowledgments, and other personnel materials.
• Support the administration and tracking of employee benefits enrollment documentation, leave requests, attendance records, and other routine HR transactions.
• Assist with HR data entry, record reconciliation, and routine reporting to ensure accuracy and completeness across internal systems.
• Support the preparation, organization, and maintenance of documentation for internal reviews, audits, and compliance-related activities.
• Respond to routine employee inquiries regarding HR processes, available resources, and administrative procedures, referring matters requiring specialized guidance or approval to appropriate HR personnel.
• Provide administrative support throughout the recruitment process, including job posting coordination, applicant tracking, interview scheduling, and candidate communications.
• Maintain accurate applicant and recruitment records within designated systems and tracking tools.
• Coordinate pre-employment administrative activities, including collection of required documentation and tracking completion of onboarding requirements.
• Assist with new hire orientation preparation, scheduling, documentation, and coordination with internal departments.
• Track onboarding milestones, required acknowledgments, training completion, and outstanding administrative requirements.
• Support the coordination of employee transitions, including onboarding, internal changes, and offboarding documentation, as directed by Human Resources.

Skills

Administrative coordination

Recordkeeping

Communication skills

Organization

Discretion

Independence

Customer service

HR policies

Education

Bachelor's degree in Human Resources, Business Administration, or a related field

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Business Operations Full Time Admin Support Huntsville, AL, US

HR Administrative Assistant

Location Requirement: This is a fully on-site position based at Blackrock Strategy's Huntsville, Alabama office. Remote work and relocation assistance are not authorized for this role.

About Blackrock Strategy

Blackrock Strategy, Inc. (BrS) provides engineering, operational, analytical, and technical services supporting the Department of War, Intelligence Community, and commercial customers. Our teams support test and evaluation, experimentation, systems integration, operational planning, and technology transition across national security programs.

Position Overview

Blackrock Strategy is seeking a detail-oriented and service-driven HR Assistant to provide administrative support to the Human Resources department.

This role is responsible for supporting day-to-day HR operations, maintaining employee records, assisting with recruitment, coordinating onboarding, and ensuring compliance with HR procedures and policies.

Key Responsibilities

• Maintain, organize, and update electronic and physical employee records in accordance with established company procedures, record-retention requirements, and applicable regulations.
• Prepare, distribute, track, and maintain HR documentation, including onboarding forms, employment-related records, policy acknowledgments, and other personnel materials.
• Support the administration and tracking of employee benefits enrollment documentation, leave requests, attendance records, and other routine HR transactions.
• Assist with HR data entry, record reconciliation, and routine reporting to ensure accuracy and completeness across internal systems.
• Support the preparation, organization, and maintenance of documentation for internal reviews, audits, and compliance-related activities.
• Respond to routine employee inquiries regarding HR processes, available resources, and administrative procedures, referring matters requiring specialized guidance or approval to appropriate HR personnel.
• Provide administrative support throughout the recruitment process, including job posting coordination, applicant tracking, interview scheduling, and candidate communications.
• Maintain accurate applicant and recruitment records within designated systems and tracking tools.
• Coordinate pre-employment administrative activities, including collection of required documentation and tracking completion of onboarding requirements.
• Assist with new hire orientation preparation, scheduling, documentation, and coordination with internal departments.
• Track onboarding milestones, required acknowledgments, training completion, and outstanding administrative requirements.
• Support the coordination of employee transitions, including onboarding, internal changes, and offboarding documentation, as directed by Human Resources.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years of administrative, Human Resources, or related professional support experience, preferably within a federal government contracting environment.
• Demonstrated ability to maintain accurate records, coordinate administrative processes, and manage multiple assignments with competing deadlines.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills, with the ability to interact professionally with employees, candidates, leadership, and external stakeholders.
• Excellent organizational skills, attention to detail, and commitment to accuracy.
• Demonstrated discretion and ability to appropriately handle confidential personnel and business information.
• Ability to work independently within established procedures while recognizing when additional guidance, review, or approval is required.
• Strong interpersonal skills and a customer-service-oriented approach to administrative and employee support.
• Ability to work on-site in Huntsville, Alabama, during established business hours.

Preferred Qualifications

• HR certification such as SHRM-CP, PHR, or working toward certification.
• Experience supporting recruitment or onboarding activities.
• Familiarity with employment laws and HR compliance practices.
• Experience working in a fast-paced or multi-location environment.
• Fully on-site position at Blackrock Strategy's Huntsville, Alabama headquarters.
• Standard work schedule of Monday through Friday, 8:00 AM–5:00 PM.
• Regular interaction with employees, applicants, visitors, and internal and external stakeholders.
• Daily use of computers, HR information systems, electronic records, and standard office equipment.
• Work requires the ability to manage multiple administrative priorities while maintaining accuracy, confidentiality, and responsiveness.
• Occasional schedule adjustments may be required based on business or operational needs.
• Competitive compensation
• 401(k) with company matching
• Employer-paid employee medical, dental, and vision insurance
• Employer-paid life insurance, short-term disability, and long-term disability coverage
• Health Savings Account (HSA) option with employer contributions
• Paid time off and parental leave
• Tuition reimbursement and professional development support
• Employee Assistance Program (EAP)

Equal Opportunity Employer

Blackrock Strategy, Inc. is a federal contractor and an Equal Opportunity Employer committed to a workplace free from discrimination. We recruit, hire, and advance qualified individuals based on merit, without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, protected veteran status, disability, or any other status protected by applicable federal, state, or local law.

We also take affirmative action to employ and advance veterans and individuals with disabilities in accordance with the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and Section 503 of the Rehabilitation Act of 1973.