HR Administrative Assistant

Dollar Tree Distribution INC; West Memphis (AR); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Employee Stock Purchase Program

401(k) retirement with matching

Job summary

Dollar Tree is seeking an Administrative Assistant to support the Distribution Center leadership team in West Memphis, AR. You will manage calendars, prepare reports, handle correspondence, and maintain filing systems to keep the DC organized and efficient.

You should be detail-oriented, tech-savvy, and able to pace with a fast-moving environment while handling confidential information and coordinating with vendors and associates.

Qualifications

• 2+ years of administrative or office support experience (DC or operations environment preferred).
• Strong proficiency in Excel, Outlook, and general computer skills.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Manage calendars, schedule meetings, coordinate travel, and support day-to-day planning for DC leadership.
• Prepare reports, memos, meeting minutes, and correspondence with a high degree of accuracy.
• Maintain organized filing systems (digital and physical) and ensure key documents are up-to-date.
• Serve as the first point of contact for internal and external inquiries.
• Update spreadsheets, dashboards, or logs with accurate data.
• Navigate internal systems for AP, purchasing, reporting, and time/labor as needed.

Skills

Attention to detail

Excel proficiency

Communication

Organization

Discretion

Tools

Microsoft Office

Outlook

Teams

Job description

About Your Role:

The Administrative Assistant provides daily support to the Distribution Center leadership team by managing administrative tasks, coordinating communication, maintaining accurate records, and ensuring smooth operational workflow. This role is central to keeping the DC organized, informed, and running efficiently. The ideal candidate is detail-oriented, tech-savvy, dependable, and comfortable working in a fast-paced environment.

Your day-to-day job duties include, but are not limited to, the following:

Administrative & Office Support

• Manage calendars, schedule meetings, coordinate travel, and support day-to-day planning for DC leadership.
• Prepare reports, memos, meeting minutes, and correspondence with a high degree of accuracy.
• Maintain organized filing systems (digital and physical) and ensure key documents are up-to-date.
• Serve as the first point of contact for internal and external inquiries.

Finance & Reporting

• Process accounts payable invoices, expense reports, and purchasing requests.
• Assist with tracking budget items, POs, vendor payments, and cost-related documentation.
• Maintain daily/weekly reporting such as DPR, headcount, and productivity-related admin tasks.
• Support data entry or verification for labor, timeclock, staffing, and other operational records.

Human Resources & Staffing Support

• Assist with onboarding coordination: scheduling orientation, preparing packets, updating rosters.
• Support HR with document collection, attendance tracking, and communication to associates.
• Maintain confidentiality of personnel files and sensitive information.

Operational Coordination

• Track and follow up on action items from leadership, safety, and operational meetings.
• Assist with scheduling and communication related to training, audits, and compliance.
• Help coordinate events such as associate recognition, leadership meetings, or visits.
• Work closely with managers to ensure timely distribution of announcements and updates.

Systems & Technology

• Use Microsoft Office (Excel, Outlook, Word, Teams) daily.
• Update spreadsheets, dashboards, or logs with accurate data.
• Navigate internal systems for AP, purchasing, reporting, and time/labor as needed.
• Maintain proficiency in DC systems and tools; support others with basic technical questions.

Your Required Skills and Experience:

• 2+ years of administrative or office support experience (DC or operations environment preferred).
• Strong proficiency in Excel, Outlook, and general computer skills.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• High attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.

Work Style & Attributes

• Reliable, steady, and dependable in day-to-day execution.
• Comfortable working independently while supporting a larger leadership team.
• Positive, professional demeanor when interacting with managers, associates, and vendors.
• Strong problem-solving mindset with willingness to take initiative.

Physical/Environmental

• Standard office environment inside a distribution center.
• Occasional walking on the warehouse floor for meetings or coordination.
• Ability to sit, stand, and use a computer for extended periods.

Your Perks and Benefits:

• We offer a wide variety of rewards to support your health, wealth, and mental well-being.
• In addition to medical, pharmacy, dental, and vision insurance, we offer: Employee Assistance Program Retirement plans with matching contribution Employee Stock Purchase Program Educational Assistance Access to PerkSpot, an employee discount platform for goods and services And much more!

Who We Are:

At Dollar Tree, we make a difference in the lives of our customers every day by exceeding their expectations and delivering value – it’s what our business is built on. Our associates play an important role in this commitment by embracing change and showing up for their teams and their communities. We see an exciting path forward as our company continues to grow and transform – and we know that this path starts with you. Join our team today and discover The Value of You.

Full time 1800 Family Dollar Pkwy,West Memphis,Arkansas 72301-2974 DC18 Dollar Tree Here, you’ll have the opportunity to connect with people every day — creating memorable experiences for our customers while also building a career that can take you anywhere. Join our team and see where your journey can take you. We're invested in your health and wellness. That’s why we invest in perks, programs, and resources that help you at every stage of your life and career.