HR Administrative Assistant

Charleston co.; North Charleston (SC); On-site; USD 27,000 - 28,000; Full time

Job summary

Charleston County's Human Resources Department is seeking an HR Administrative Assistant to support the HR team, handle inquiries, triage calls, and safeguard confidential information. This in-person role is based at the Lonnie Hamilton III building in North Charleston, with standard hours 8:30 to 5, Monday through Friday.

You will manage reception, onboarding questions, process I-9 and E-Verify forms, file creation, and assist retirees and employees.

Qualifications

• High School Diploma or GED required; Associate’s Degree in Accounting, Business, HR, or related field preferred.
• At least two years of office experience.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide administrative support to the HR team and triage calls, messages, and emails.
• Greet and assist internal and external customers and maintain calendars and reception areas.
• Assist with onboarding questions, process I-9 and E-Verify forms staying within standards.
• Process mail, scan documents, prepare employee files, subpoenas, FOIA requests, and payments.
• Alert management to administrative concerns and participate in training sessions.
• Collaborate with team members to achieve department goals.

Skills

communication skills

multitasking

customer service

Education

High School Diploma or GED

Associate’s Degree preferred

Tools

Microsoft Office

Job description

Join Our Team as a Human Resources Administrative Assistant

Are you passionate about helping others? Do you thrive in a customer-facing role where your professionalism, confidentiality, attention to detail, and problem-solving skills make a difference daily? If so, we want you on our team!

As an HR Administrative Assistant, you’ll be the face of the HR team, providing support to the entire HR team, County employees, retirees, and HR department representatives, assisting them with various questions and key functions. This is your opportunity to play a vital role in shaping a positive engagement experience for Charleston County’s dedicated workforce, retirees, and community.

Why Join Us?

When you join Charleston County’s Human Resources Department, you’re not just taking a job—you’re joining a community. We’re committed to fostering a supportive, inclusive workplace where your ideas are valued, your growth is encouraged, and your work makes a real impact on the lives of others.

We offer competitive pay, professional development opportunities, and a chance to shape the future of benefits administration for a dedicated team of public service professionals.

The position will work in person at our Lonnie Hamilton III building, located at 4045 Bridge View Drive, North Charleston, between the hours of 8:30 and 5 Monday through Friday. The employee may be designated to report to work during hazardous weather or emergency conditions.

HIRING HOURLY: $19.34 – 20.53

What You’ll Do

• Support the Team: Provide administrative support to the HR team, including opening and closing the HR department, handling queries and questions via phone, walk-in’s, email, and general correspondence. Triage and transfer calls, take thorough messages. Seamlessly work in Microsoft and a variety of County system. Safeguard confidential information.
• Professional Communication and Coordination: Professionally greet and assist all internal and external customers of the HR department. Review and maintain internal calendars. Maintain the appearance and hygiene standards of the reception area and conference rooms.
• Resolve Issues with Ease: Act as a bridge between HR and departments, assist with employee onboarding questions, process I-9 and E-Verify forms, within standards. Multi-task, prioritize work and pivot, as necessary.
• Support Employees and Retirees: Process mail, scan documents, process unemployment documentation, prepare employee files, subpoenas, and FOIA requests. Create ID Badges, data entry, process and relay information regarding payments and process Visa/master card payments.
• Stay Ahead of the Curve: Alert management of any potential new developments or administrative concerns. Participate in training sessions and meetings.
• Be Part of a Collaborative Team: Share your expertise, guidance, collaboration, and flexibility to help each other achieve the team's success.

Your Qualifications: Bring your expertise to the table with:

• High School Diploma or GED. An Associate’s Degree in Accounting, Business, Human Resources, or a related field is preferred.
• At least two year’s or more of Office Experience.
• Proficient in Microsoft Office Suite.
• Able to communicate technical information, both verbally and in writing.

What We’re Looking For: We’re searching for someone who:

• Builds Trust: You’re approachable, empathetic, and ready to assist with a genuine customer-first mindset.
• Thrives on Organization: You can juggle multiple tasks, prioritize effectively, and ensure every detail is handled with care.
• Leads with Positivity: You radiate confidence and foster collaboration among your teammates and stakeholders.