HR Administrative Assistant

Metuchen-Edison Ymca; Metuchen (NJ); On-site; USD 40,000 - 44,000; Full time

Job summary

Metuchen-Edison Ymca seeks an HR Administrative Assistant to provide clerical and scheduling support across Human Resources and Risk functions. The role emphasizes confidentiality, organization, and accurate processing of personnel documents and onboarding tasks.

The position supports the President & CEO and Chief Operating Officer with calendar coordination, meeting logistics, and staff communications while maintaining HR records and training tracking.

Qualifications

• Previous administrative or office support experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities.
• Ability to handle confidential information.
• Experience with HRIS or administrative systems preferred.

Responsibilities

• Provide administrative support for Human Resources and Risk.
• Manage HR systems, records, files, and routine documentation.
• Update HRIS homepage and staffing information.
• Support background check processes and BC-10 documentation.
• Track staff training completions.
• Assist with volunteer onboarding, background checks, and onboarding.
• Support recruitment and onboarding activities.
• Coordinate calendar management for the President & CEO and COO.
• Prepare materials for meetings and staff communications.
• Maintain confidentiality across employee, volunteer, legal, risk information.

Skills

Organizational skills

Communication skills

Multi-tasking

Confidentiality

Microsoft Office

HRIS familiarity

Education

High school diploma or GED

Associate Degree preferred

Tools

Microsoft Office

HRIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR Administrative Assistant

3 days ago Requisition ID: 1219

Salary Range: $20.00 To $22.00 Annually

POSITION SUMMARY

The Administrative Assistant provides clerical and administrative support to the Human Resources and Risk functions and helps support the day-to-day operations of the Association Office. The position also assists with volunteer onboarding and provides scheduling support to the President & CEO and Chief Operating Officer. This is a hands-on support role requiring strong organization, follow-through, confidentiality, and attention to detail.

ESSENTIAL FUNCTIONS

• Provide administrative support for Human Resources and Risk, including maintaining HR systems, records, files, and routine documentation.
• Manage the NJ Working Papers system and assist with other required employment documentation.
• Update and maintain MYOP/HUB staffing information and the HRIS homepage.
• Execute BC-10 documentation and support the background check process, promptly escalating any findings to HR leadership.
• Track and verify required staff training completions in the appropriate training platforms.
• Provide administrative support for injury and incident reporting and ensure serious matters are promptly brought to the attention of HR/Risk leadership.
• Assist with volunteer onboarding, including required paperwork, background checks, training documentation, and tracking.
• Provide administrative support for recruitment and onboarding activities, including scheduling and preparation of materials.
• Support Association Office administration, including general office coordination, supplies, records, mail, copiers, shredder, facility work orders, meeting preparation and logistics, and other day-to-day needs.
• Assist with calendar management and scheduling for the President & CEOand Chief Operating Officer, including coordinating meetings and appointments.
• Assist with meeting logistics, agendas, materials, and follow-up as requested.
• Provide content and administrative support for staff communications, including the bi-monthly staff newsletter.
• Maintain confidentiality of employee, volunteer, legal, risk, and organizational information.
• Provide other administrative support and complete special projects as assigned.

QUALIFICATIONS

• Previous administrative or office support experience; Human Resources experience is helpful but not required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and follow through on assignments.
• Comfort working with confidential and sensitive information.
• Proficiency with Microsoft Office; experience with HRIS or other administrative systems is preferred.
• Professional, dependable, service-oriented, and able to work effectively with staff at all levels of the organization.
• High school diploma or equivalent GED
• Associate Degree preferred

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

Work is primarily performed in an office environment and may include walking, standing, sitting, reaching, reading, writing, bending, and lifting items associated with normal office work.