HR Administrative Assistant

Necco; Lexington (KY); Remote; USD 36,000 - 52,000; Full time

Job summary

Necco is seeking a fully remote HR Administrative Assistant to support the HR team with essential personnel-related administrative tasks and confidential data handling. You will help manage employee files, support new hires, and contribute to efficient HR operations from a remote setting.

The role emphasizes thorough organization, proactive communication, and cross-functional collaboration with HRBP and leadership to ensure accurate data and positive onboarding experiences.

Qualifications

• Requires high school diploma or GED.
• Proficiency in Microsoft Office applications.
• Strong time-management and organizational skills.
• Ability to learn new technologies quickly.
• Ability to handle confidential information with discretion.

Responsibilities

• Review personnel files for accuracy and compliance.
• Keep employee files complete, accurate and up-to-date.
• Collaborate with HRBP to audit personnel data for leadership insights.
• Process employee documents and maintain electronic filing.
• Track new hire details and onboarding schedules.
• Support onboarding, benefits enrollment and payroll system access.
• Identify trends in departures, retention and turnover.
• Contribute to data-driven HR initiatives and policy adherence.

Skills

Microsoft Office

Time management

Discretion with confidential info

Learning new tech quickly

Organizational skills

Education

High school diploma or GED

Tools

UKG payroll system

Job description

As a fully remote HR Administrative Assistant you will provide value to the company by supporting the HR department through essential personnel-related administrative tasks, contributing to efficient operations and upholding strict confidentiality of employee information. Success in this role requires exceptional organization, problem-solving skills, and analytical thinking.

You should be accurately described as:

A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A problem-solver, financial steward, and one who excels at collaboration. Ridiculously passionate about the company’s success, growth, and program quality.

The candidate selected will be responsible for the following:

Employee File Management

• Conduct comprehensive reviews of personnel files to ensure accuracy and compliance
• Ensure assigned employee files are complete, accurate, and up-to-date
• Communicate file issues, concerns, and trends with the HR team
• Collaborate with the HRBP to audit and report on personnel data for leadership insights
• Process employee documents, ensuring meticulous electronic filing as needed
• Manage projects related to personnel files to maintain data accuracy and regulatory compliance

New Employee Support

• Track new hire start details based on touch-base communications with the hire
• Track and administer the first-week schedule to ensure new hires connect with trainers and leadership
• Serve as a welcoming resource for new hires, fostering a positive onboarding experience Guide new hires on New Employee Global Orientation, benefits enrollment, and UKG payroll system access
• Track data and trends on new hire training and onboarding
• Track and identify trends in areas such as departures, progressive discipline, retention, and turnover
• Identify new ways to utilize existing data sources to create actionable performance measurables
• Assist the HRBP in finding ways to serve the needs of State Directors and leadership that result in positive outcomes, financial strength, people-oriented policies, and growth.
• Practice Ruthless Pragmatism
• Engage in peer to peer feedback
• Know and Live the Necco Corporate Culture Principles
• Embody the 3 essential virtues of Humble, Hungry and Smart
• Drive your Evaluation Process
• Adhere to and contribute to the Necco meeting structure

Position Qualifications:

• High school diploma or GED
• Proficiency in Microsoft Office applications
• Ability to quickly learn new technologies and applications
• Strong time-management and organizational skills
• Capable of handling confidential information with discretion
• Successful completion of all required background checks
• Valid driver’s license with State minimum auto insurance coverage

At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.