HR Administrative Assistant

Bryan Health; Kearney (NE); On-site; USD 10,000 - 12,000; Part time

Job summary

Bryan Health in Kearney, NE is seeking a part-time Administrative Assistant to support scheduling, record keeping, and office operations. The role requires strong organizational skills, attention to confidentiality, and the ability to coordinate meetings and communications across departments.

You will handle appointment scheduling, prepare reports, draft memos, maintain files, and assist with travel arrangements as needed.

Qualifications

• High school diploma or equivalent required.
• Two-year business school training preferred.
• Two years of experience in an administrative support role required.
• Prior hospital setting experience preferred.

Responsibilities

• Schedules appointments and coordinates meeting activities.
• Tracks and collects data and prepares reports.
• Generates meeting agendas and takes minutes.
• Provides phone coverage and screens calls.
• Types memorandums and department documents.
• Maintains departmental files and records.
• Inventories and orders office supplies.
• Maintains organized and safe work environment.
• Communicates with all levels of personnel.

Skills

Scheduling

Data reporting

Meeting coordination

Phone support

Document typing

Office supply management

Records maintenance

Communication

Confidentiality

Education

High school diploma

Business school training

Job description

Hours: 9a-12p or 1p-4p

Estimated 12-14 hours per week

1. *Commits to the KRMC mission, vision, values and goals and consistently demonstrates our core values.

2. *Schedules appointments and coordinates meeting activities to include coordinating schedules, reserving appropriate meeting space, inviting attendees, ensuring adequate room set-up, coordinating food and refreshments, and providing associated meeting materials and support.

3. *Tracks and collects data from various internal sources and prepares reports.

4. May plan and arrange travel for scheduled conferences.

5. *Generates meeting agendas, takes meeting minutes, maintains records of meetings, and notifies participants of required follow up as needed/requested.

6. Provides phone coverage for the department(s); screens phone calls and relays messages in a timely fashion and responds to callers as appropriate.

7. *Types memorandums, correspondence, department emails, policies and procedures, forms, and other monthly and quarterly reports; may type highly sensitive materials requiring a high degree of confidentiality.

8. Sorts and routes incoming department mail; delivers outgoing department mail.

9. Maintains departmental files including employee files; tracks required licensure, testing or related documentation.

10. May coordinate the distribution and processing of employee evaluations

11. *Inventories, orders and coordinates office supply purchases and deliveries with appropriate departmental and supply personnel; orders forms as needed.

12. Assumes personal responsibility for development, practice, and education. Maintains an organized and safe work environment.

13. Compiles, organizes, and processes information for the department.

14. *Communicates and cooperates with all levels of personnel.

15. Assumes personal responsibility for development, practice, and education. Maintains an organized and safe work environment.

16. Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.

EDUCATION AND EXPERIENCE:

High school diploma or equivalent required. Completion of a two (2)-year business school training program focusing on personal computers and general business machines preferred. Two (2) years of experience in an administrative support role required. Prior experience in a comparable position in a hospital setting preferred.

OTHER CREDENTIALS / CERTIFICATIONS:

None