HR Administrative Assistant

Primoris Services Corporation; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401k w/employer match

Health/Dental/Vision insurance plans

Paid time off

10 paid holidays

Stock purchase plan

Job summary

Primoris Energy Services is seeking an HR Administrative Assistant to support HR operations across multiple U.S. locations within the Energy segment. You will handle administrative tasks, assist HR Business Partners, and help manage unemployment claims and onboarding activities.

The role requires 3-5 years of admin HR experience, strong organizational skills, and proficiency with Microsoft Office and HRIS systems. A degree in HR or related field is a plus, and a fast-paced environment awaits.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Human Resources or related field is a plus.
• 3-5 years of administrative support experience, preferably in HR or the construction industry.
• Familiarity with managing HR-related tasks such as unemployment claims, new hire orientation, and invoicing.
• Exceptional organizational and multitasking abilities in a fast-paced environment.
• Strong written and verbal communication skills, with a focus on professionalism and accuracy.
• Proficiency in Microsoft Office Suite and HRIS systems.

Responsibilities

• Administrative Support: Manage and organize electronic HR files, documents, and records, ensuring accuracy and compliance with company policies and regulations.
• Inbox Management and Employee Communication: Monitor and manage the General HR inbox, responding promptly and accurately to inquiries and requests and assigning tasks to the appropriate HR Business Partner when necessary.
• Unemployment Insurance Claims: Assist in the preparation and submission of unemployment insurance claims, ensuring compliance with state regulations, timely responses to inquiries, file maintenance as appropriate
• New Hire Orientation: Coordinate and assist with facilitation of new hire orientation sessions, ensuring a smooth onboarding experience for employees joining the organization.
• Invoicing: Process and manage invoices related to HR services and activities, working closely with vendors and finance teams to ensure accurate and timely payments.
• Support for HR Business Partners: Collaborate with HR Business Partners in coordinating HR initiatives, programs, and projects across multiple locations and business units.
• Anticipation, Risk Management and Compliance: Proactively identify HR needs, potential risks, and areas for process improvement.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Associate's or Bachelor's degree in HR

Tools

Microsoft Office Suite

HRIS systems

Job description

Job Overview:

As an HR Administrative Assistant within our Energy Segment, you will play a vital role in supporting the HR functions across multiple locations and business units in the United States. Reporting to the HR Manager, this dynamic role involves managing administrative tasks, supporting HR Business Partners, and ensuring efficient HR operations within a fast-paced and ever-changing environment.

Key Responsibilities:

Administrative Support:

• Manage and organize electronic HR files, documents, and records, ensuring accuracy and compliance with company policies and regulations.
• Handle routine administrative tasks, including data entry, filing, and maintaining organized records for easy accessibility.

Inbox Management and Employee Communication:

• Monitor and manage the General HR inbox, responding promptly and accurately to inquiries and requests and assigning tasks to the appropriate HR Business Partner when necessary.
• Facilitate clear and effective communication between HR and employees, providing support and guidance as needed.

Unemployment Insurance Claims:

• Assist in the preparation and submission of unemployment insurance claims, ensuring compliance with state regulations, timely responses to inquiries, file maintenance as appropriate

New Hire Orientation:

• Coordinate and assist with facilitation of new hire orientation sessions, ensuring a smooth onboarding experience for employees joining the organization.

Invoicing:

• Process and manage invoices related to HR services and activities, working closely with vendors and finance teams to ensure accurate and timely payments.

Support for HR Business Partners:

• Collaborate with HR Business Partners in coordinating HR initiatives, programs, and projects across multiple locations and business units.
• Assist in scheduling meetings, preparing materials, maintaining project timelines, and other duties as assigned.

Anticipation, Risk Management and Compliance:

• Proactively identify HR needs, potential risks, and areas for process improvement.
• Communicate effectively with HR leadership, bringing attention to issues and providing recommendations for resolution.
• Ensure all current and new facilities/sites are in compliance with required employment/labor law postings by ordering and distributing as requested.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Human Resources or related field is a plus.
• 3-5 years of administrative support experience, preferably in HR or the construction industry.
• Familiarity with managing HR-related tasks such as unemployment claims, new hire orientation, and invoicing.
• Exceptional organizational and multitasking abilities in a fast-paced environment.
• Strong written and verbal communication skills, with a focus on professionalism and accuracy.
• Proficiency in Microsoft Office Suite and HRIS systems.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Company Overview:

Primoris Energy Services is a major direct-hire contractor in the U.S. delivering self-performed turnkey industrial construction and EPC services. We offer these services to our clients within the refining, gas processing, chemical/petrochemical, hydrogen, power generation, mining, pulp and paper industries from the first groundbreaking activity all the way through commissioning and start-up of the project. Primoris forms a partnership with our customers and major stakeholders from early-stage engineering through construction completion and commercial operation, safely, on-time, and within budget.

Benefits:

• 401k w/employer match
• Health/Dental/Vision insurance plans
• Paid time off
• 10 paid holidays
• Stock purchase plan

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Agency Statement

We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.