Timekeeping Coordinator II - Primoris Energy Services - Multiple Locations

Primoris Services Corporation; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Primoris Energy Services seeks a Timekeeping Coordinator II to ensure accurate and timely payroll processing across multiple projects. You will manage time entries, resolve discrepancies, and uphold labor law compliance while supporting operations at several locations.

Responsibilities include auditing timecards, maintaining employee data in timekeeping and payroll systems, generating reports, and serving as the main contact for timekeeping inquiries.

Qualifications

• High School Diploma or GED required; associate or bachelor’s degree preferred.
• 3+ years in timekeeping, payroll, or HR administration in construction/energy/field services.
• Proficiency with timekeeping software (JD Edwards, SAP, Procore) and MS Excel.
• Strong knowledge of federal/state wage and hour laws, overtime, and prevailing wage.

Responsibilities

• Process and verify timecards for multiple projects and locations, ensuring accuracy and policy adherence.
• Audit, reconcile, and resolve time entry discrepancies with project managers and supervisors.
• Input, update, and maintain employee data in timekeeping and payroll systems.
• Generate and distribute timekeeping reports for management review and cost analysis.
• Act as primary contact for timekeeping inquiries, policy clarifications, and system support.
• Ensure proper coding of hours to projects, cost codes, and activities for job costing.
• Assist with certified payroll reports and other compliance documentation.
• Collaborate with payroll to ensure seamless data transmission and issue resolution.
• Train new supervisors and employees on timekeeping procedures and system usage.
• Participate in month-end and year-end close activities related to timekeeping and payroll.
• Maintain strict confidentiality of all employee and company information.

Skills

Attention to detail

Time management

Analytical problem solving

Communication skills

Education

High School Diploma or GED

Associate’s or Bachelor’s degree in Business Admin/Accounting or related field

Tools

JD Edwards

SAP

Procore

Microsoft Excel

Job description

Job Overview:

The Timekeeping Coordinator II ensures accurate and timely payroll processing for multiple Primoris Energy Services projects by meticulously managing time entries, resolving discrepancies, and maintaining compliance with company policies and labor laws. This role is critical in supporting efficient project operations across various locations.

Responsibilities:

• Process and verify employee timecards and hours worked for multiple projects and locations, ensuring accuracy and adherence to company policies, collective bargaining agreements, and state/federal labor laws.
• Review, audit, and reconcile time entries against project schedules, work orders, and attendance records to identify and resolve discrepancies, working closely with project managers and supervisors.
• Input, update, and maintain employee data in timekeeping and payroll systems, including new hires, terminations, transfers, and changes in pay rates or deductions.
• Generate and distribute various timekeeping reports, including daily labor reports, weekly summary reports, and exception reports, for management review and project cost analysis.
• Act as a primary point of contact for employees and supervisors regarding timekeeping inquiries, policy clarifications, and system support.
• Ensure proper coding of hours to specific projects, cost codes, and activities for accurate job costing and billing.
• Assist with the preparation and submission of certified payroll reports and other compliance documentation as required by project contracts or regulatory bodies.
• Collaborate with the payroll department to ensure seamless transmission of timekeeping data and resolve any payroll-related issues promptly.
• Train new supervisors and employees on timekeeping procedures and system usage.
• Participate in month-end and year-end close activities related to timekeeping and payroll.
• Maintain strict confidentiality of all employee and company information.

Qualifications:

• High School Diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
• 3+ years of experience in timekeeping, payroll, or human resources administration, preferably within the construction, energy, or field services industry.
• Proficiency with timekeeping software (e.g., JD Edwards, SAP, Procore, or similar ERP systems) and Microsoft Office Suite, especially Excel (intermediate to advanced skills).
• Strong understanding of federal and state wage and hour laws, including overtime regulations, meal/rest breaks, and prevailing wage requirements.
• Excellent attention to detail and accuracy with a proven ability to manage high volumes of data and meet tight deadlines.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong analytical and problem-solving abilities to identify and resolve timekeeping discrepancies.
• Effective verbal and written communication skills for interacting with employees, supervisors, and other departments.
• Ability to work independently and as part of a team, demonstrating a high level of professionalism and integrity.
• Experience with multi-location timekeeping and union payroll preferred.

Company Overview:

Primoris Energy Services is a major direct-hire contractor in the U.S. delivering self-performed turnkey industrial construction and EPC services. We offer these services to our clients within the refining, gas processing, chemical/petrochemical, hydrogen, power generation, mining, pulp and paper industries from the first groundbreaking activity all the way through commissioning and start-up of the project. Primoris forms a partnership with our customers and major stakeholders from early-stage engineering through construction completion and commercial operation, safely, on-time, and within budget.

Benefits:

• Competitive compensation, paid weekly.

• Best-in-class medical, dental, vision, and LTD/STD coverage.

• 401(k) with company match, vested on day one.

• Employee Stock Purchase Plan [ESPP].

• Pet coverage for your furry friends.

• Legal assistance coverage.

• Award-winning safety programs.

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Agency Statement

We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.