HR Admin (Time & Scheduling Coordinator)

Marathon Petroleum; Robinson (IL); On-site; USD 44,000 - 78,000; Full time

Job summary

Marathon Petroleum is seeking a Time & Scheduling Coordinator for its Illinois Refining Division. This critical role will ensure accurate payroll and scheduling for hourly workers while supporting broader HR initiatives and adhering to company guidelines. The ideal candidate will have a strong background in timekeeping and scheduling, along with the ability to engage effectively with teams across the organization.

Benefits

Paid time off

401k matching program

Paid parental leave

Educational reimbursement

Annual bonus eligibility

Qualifications

• Minimum 2 years of timekeeping, scheduling, or relevant experience.
• Valid driver’s license required.
• Experience working with payroll processes preferred.

Responsibilities

• Coordinate payroll processing and scheduling for hourly employees.
• Engage with HR and corporate payroll teams to manage timekeeping operations.
• Handle onboarding and offboarding of employees.

Skills

Self-motivation

Accuracy

Adaptability

Teamwork

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree (preferred)

Tools

WorkForce software

Indeavor software

HR software (e.g., Workday)

Microsoft Suite

Job description

An exciting career awaits you

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

POSITION SUMMARY:

Marathon Petroleum Company has an opening for a Time & Scheduling Coordinator within the Human Resources Department at its Illinois Refining Division. This position reports to the Human Resources Director and is located in Robinson, IL.

This role will provide payroll and scheduling support services primarily to hourly employees at the refinery utilizing WorkForce software to ensure time and gross pay are correct and Indeavor software to complete hourly work schedules. The successful candidate will ensure employees are compensated accurately and timely , based on Company pay practices and procedures, and legal requirements. This position will also be responsible for various duties such as employee reporting, on-boarding / off-boarding activities, and community engagement initiatives.

KEY RESPONSIBILITIES:

• Serves as site scheduling and timekeeping subject matter expert, including the coordination of salary timekeeping efforts with other departments.

• Coordinates with corporate payroll team to handle biweekly payroll processing, pay adjustments, and implement process changes as necessary while adhering to all timekeeping and scheduling deadlines.

• Engages leaders regarding exceptions to employee schedules such as, but not limited to, shift trades, call-ins, callouts, pay code edits, rule violations, and schedule changes.

• Works with HR Business Partners to coordinate and facilitate site specific programs such as job bidding, absence control, and fatigue risk management to ensure accurate tracking and administration.

• Creates and maintains schedules for personnel ( mainly hourly ) ensuring compliance with the following: operational guideline s and MPC pay practice s , policies, and procedures. Coordinates timekeeping and scheduling training for new hires and new supervisors as needed.

• Provides reporting and research support for various timekeeping, scheduling, and payroll data requests. Performs troubleshooting and assists personnel in the resolution of scheduling, timekeeping, and payroll issues.

• Manages timekeeping approval and audit process for hourly employees to ensure accurate payroll in accordance with MPC pay practices, policies, and procedures. Maintains confidentiality throughout the entire process.

• Keeps current on MPC time and scheduling policies, procedures, and applicable laws ensuring accurate administration.

ADDITIONAL RESPONSIBILITIES:

• Required to work holidays when payroll closeouts are on a company recognized holiday.

• Supports various human resources functions and performs related administrative duties , such as employee reporting , on-/off-boarding tasks, company housing -related items, and community involvement activities, including developing new/improved approaches to methods/techniques.

• Reviews human resources data, compiles reports and develops information and material.

• May administer, monitor , and maintain documentation for assigned site HR programs.

EDUCATION AND EXPERIENCE:

Minimum (Required) Qualifications

• High School Diploma or equivalent.

• Two (2) years of time keeping, scheduling, record keeping, or relevant experience.

• A valid driver’s license.

• Must be authorized to work in the U.S. on a full-time indefinite basis without the need for employment visa sponsorship now or in the future.

Preferred Qualifications

• Two (2) years of Human Resources or relevant clerical/administrative support experience.

• Completion of a 2-year associate’s or a 4-year bachelor’s degree.

• Experience working with large, complex payroll processes involving different pay rules and work schedules is highly preferred.

• Experience using HR software (e.g., Workday), payroll/timekeeping software (e.g., Workforc e) and scheduling software (e.g., Indeavor ) .

• Experience assisting with or leading community engagement activities.

SKILLS:

• Self-motivated with the ability to adapt seamlessly to changing priorities and deadlines.

• High level of accuracy and urgency with the ability to prioritize work, work under pressure, and comply with strict deadlines is critical.

• Ability to critically think through payroll issues and take initiative to solve the issues.

• Team oriented with the ability to clearly communicate and collaborate.

• Proficiency in the current Microsoft Suite.

As an energy industry leader, our career opportunities fuel personal and professional growth.

Location:

Robinson, Illinois

Job Requisition ID:

00016933

Pay Min/Max:

$44,900.00 - $77,800.00 Salary

Grade:

N3 - N4

Location Address:

400 S Marathon Ave

Additional locations:

Education:

Employee Group:

Full time

Employee Subgroup:

Regular

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, click here.

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at [e-mail] . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available atmympcbenefits.com. The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.

Equal Opportunity Employer: Veteran / Disability

We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.