HR Admin Support

NYC Department of Environmental Protection (NYC DEP); New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

NYC Department of Environmental Protection (NYC DEP) is hiring a Clerical Associate in New York City. This role involves performing data entry, maintaining records, and processing HR documents. Applicants must possess a high school diploma and one year of clerical experience.

With responsibilities including onboarding support, data processing for personnel actions, and maintaining accurate HR records, the ideal candidate should possess strong communication skills and proficiency in Microsoft Office.

Qualifications

• Four-year high school diploma or an equivalent approved by a state department of education.
• One year of satisfactory clerical experience.
• Keyboard proficiency to type at least 100 keystrokes per minute.

Responsibilities

• Perform data entry, record maintenance, and document processing.
• Responsible for data processing related to personnel actions and HR documentation.
• Ensure HR records are processed accurately according to agency procedures.
• Coordinate HR document preparation and processing.
• Review and verify HR paperwork for accuracy.
• Maintain and monitor bureau record-keeping systems.
• Prepare routine reports and update bureau tracking logs.
• Provide information regarding HR procedures and documents.
• Support onboarding and employee engagement activities.
• Perform related clerical tasks and coordinate candidate interviews.

Skills

Human Resources Experience

Communication Skills

Customer Orientation

Microsoft Office Suite

CRM Systems

Multi-tasking

Education

Four-year high school diploma or equivalent

Job description

Eligibility

Applicants must be permanent in the civil service title Clerical Associate.

Responsibilities

• Perform data entry, record maintenance, document processing, and other administrative support functions within the bureau.
• Responsible for data processing activities related to personnel actions, onboarding, interview scheduling, and HR documentation.
• Ensure employee and HR records are processed, checked, and maintained accurately in accordance with agency procedures.
• Coordinate the preparation, review, and processing of HR‑related documents, including promotions, civil service list appointments, separations, employee leaves, onboarding packets, and personnel updates.
• Review and verify HR paperwork for accuracy, resolving discrepancies by communicating with staff and supervisors.
• Maintain and monitor bureau record‑keeping systems, ensuring confidential electronic and paper files are organized, updated, and compliant with retention requirements.
• Prepare routine reports and update bureau tracking logs related to hiring, onboarding, performance evaluations, and other administrative processes.
• Provide information to staff and supervisors regarding HR procedures, required documentation, and bureau administrative processes.
• Support bureau‑wide onboarding and employee engagement activities by coordinating materials, tracking completion of required forms, and assisting with logistics.
• Perform related clerical tasks, create job postings on SmartRecruiters, coordinate candidate interviews, and attend interviews as an HR representative to support the administrative operations of the Bureau.

Minimum Qualifications

• Four‑year high school diploma or an equivalent approved by a state department of education or recognized accrediting organization.
• One year of satisfactory clerical experience.
• Keyboard proficiency with the ability to type at least 100 key strokes (20 words) per minute.

Preferred Skills

• Two or more years working in Human Resources and familiarity with the city hiring process.
• Familiarity with the Civil Service Process.
• Excellent communication skills.
• Customer orientation and ability to adapt to different circumstances and responsibilities.
• Computer proficiency, including Microsoft Office Suite products (Word, Excel, PowerPoint) and Adobe systems.
• Familiarity with Customer Relationship Management (CRM) systems.
• Ability to multi‑task, prioritize, and manage time effectively.
• Effective communication with job applicants and existing employees regarding policies, internal requirements, benefits, evaluations, time and leave, and general work expectations.

Equal Opportunity Employer

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program.

Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.