HR Analyst

NYC Department of Health and Mental Hygiene; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Public pension

Work from home up to two days per week

Job summary

NYC Department of Health and Mental Hygiene is seeking a permanent Administrative Manager to support the Division of Family and Child Health. Responsibilities include HR liaison duties, payroll coordination, and maintaining program charts, with site visits and staff training as needed.

The role requires a baccalaureate degree and substantial supervisory experience. The position offers a hybrid work arrangement and strong public health impact across NYC families.

Qualifications

• Bachelor's degree or higher; progressive administrative experience
• Experience coordinating personnel actions and program planning
• Ability to supervise staff and manage resources and schedules
• Equivalency options accepted with required 18 months of supervisory experience

Responsibilities

• Serve as DFCH HR liaison for assigned programs.
• Assist Deputy Directors with payroll and personnel issues.
• Update and maintain Program Organizational Charts.
• Conduct site visits and provide HR training and support to staff.

Skills

Administrative experience

Communication skills

Tableau

Education

Baccalaureate degree

Associate degree

High school diploma

Education/experience equivalent

Tools

Tableau

Job description

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ADMINISTRATIVE MANAGER CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio‑emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well‑being for New York City families and children. The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The vision of the DFCH is that every child, woman, and family recognize their power and is given the opportunity to reach their full health and development potential. We encourage qualified applicants with demonstrated commitment to social justice, particularly racial, gender, and LGBTQ equity to apply.

Job Duties And Responsibilities

• Serve as the DFCH HR liaison for assigned programs.
• Assist Deputy Directors and the director of FCH Administration with operational /technical issues relating to payroll and personnel.
• Responsible for updating and maintenance of Program Organizational Charts.
• Conduct periodic site visits to program locations. Co‑facilitate HR meetings; provide HR training; and technical assistance and support to staff and leadership.
• Assist program directors within DFCH on inquiries pertaining to personnel actions; coordination of Employees’ Position Responsibilities & Performance Expectations for the division.
• Serve as Leave Liaison to assist staff with Centralized leave request platform.
• Provide comprehensive program vacancy analysis using Tableau reporting application.
• Participate on interview panels for hiring events and civil service pools.
• Provide training to program supervisors on the following: performance online evaluation process; Citytime Management navigating the Employee Self Service Portal.
• Facilitate bi‑weekly and monthly program meetings to provide vacancy updates.
• Attend HR quarterly hiring manager meetings.

Why You Should Work For Us

• Benefits: City employees are entitled to unmatched benefits such as:
  • A premium‑free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
  • Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
  • A public sector defined benefit pension plan with steady monthly payments in retirement.
  • A tax‑deferred savings program.
  • A robust worksite wellness program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security – you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti‑tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID‑19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal‑opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye‑Eun Ahn, Director of the Office of Equal Employment Opportunity, at [e-mail] or 347‑396‑6549.

ADM MANAGER‑NON‑MGRL FRM M1/M2 - 1002C

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full‑time progressively responsible clerical/administrative experience requiring independent decision‑making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full‑time progressively responsible experience as described in the previous item, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
• A four‑year high school diploma or its educational equivalent and six years of satisfactory, full‑time progressively responsible experience as described in item 1, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.

• Education and/or experience equivalent to the above items. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in items 1, 2 or 3. Education above the high‑school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in items 1, 2 or 3) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

55‑a Program

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal‑opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.