HR Admin & Onboarding Specialist

International Shoppes LLC; Village of Valley Stream (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Vacation / Personal / Sick time

Traveling opportunities

Great work environment

Job summary

International Shoppes LLC is hiring an HR Administrative Assistant to support the HR function in Valley Stream, NY. This role maintains employee records, partners with recruitment, and assists with onboarding and training activities.

The position emphasizes confidentiality, collaboration with HR team members, and ensuring compliance with company policies and legal requirements. A positive work environment and growth opportunities are highlighted.

Qualifications

• Minimum one (1) year HR administrative experience.
• Ability to work in fast-paced environment.
• Excellent interpersonal skills (active listening, verbal communication, assertiveness).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.

Responsibilities

• Contact applicants provided by the recruitment team to schedule airport badging appointments.
• Keep applicants informed of next steps in badging process, including fingerprinting and onboarding classes.
• Submit new airport ID applications and process badge returns to Airport Administration Office promptly.
• Maintain records of all airport ID’s and expiration dates; scan copies into employees’ airport file.
• Maintain and update employee records and HR databases (e.g., ADP) with accuracy and confidentiality.
• Coordinate onboarding activities for new hires, including preparing orientation materials and introductions.

Skills

MS Office Suite

HRIS familiarity

Verbal communication

Written communication

Organizational skills

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

ADP

DocRecord

Job description

International Shoppes LLC is hiring an HR Administrative Assistant to support the HR function in Valley Stream, NY. This role maintains employee records, partners with recruitment, and assists with onboarding and training activities.

The position emphasizes confidentiality, collaboration with HR team members, and ensuring compliance with company policies and legal requirements. A positive work environment and growth opportunities are highlighted.