Administrative Assistant

International Shoppes LLC; Village of Valley Stream (NY); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Full Time 40 hours/week

Paid time off and vacations

Great work environment

Job summary

International Shoppes LLC in Valley Stream, NY is hiring an Administrative Assistant to support the buying office for Beauty. The role focuses on data entry, PO and SKU management, and creating selling reports to assist product selection.

You will maintain records, handle PO follow-ups, price changes, and vendor communications while collaborating closely with the buying team and other departments. Minimum of 2 years of administrative/clerical experience, strong MS Word/PowerPoint/Excel skills,

Qualifications

• Minimum of 2 years supporting a department or team within an administrative/clerical role.
• Proficiency in MS Word, MS PowerPoint and Excel (Pivot Table, Vlookup).
• Strong written and verbal communication skills.

Responsibilities

• Data entry, PO and SKU management, database maintenance
• Perform all administrative tasks supporting the buying department
• Maintain records and create selling reports and conduct product and corporate research as needed
• Purchase order creation and follow-up
• Price changes maintenance
• Credit notes follow-up
• Obtain return authorizations from vendors
• Need to communicate effectively within the team as well as the other departments within the company
• Performs other duties as determined by management but not limited to the above-mentioned responsibilities

Skills

Strong organizational skills

Strong written and verbalcommunication

Tools

MS Word

MS PowerPoint

Excel (Pivot Table, Vlookup)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Valley Stream, NY, US

2 days ago Requisition ID: 1172

Salary: $30.00 Annually

We are proud to operate across some of the nation's busiest and most dynamic airports, serving travelers from coast to coast. Our current locations include New York’s John F. Kennedy International Airport (JFK) in Terminals 1, 4, and 5; Washington Dulles International Airport (IAD) in Terminal B; Baltimore/Washington International Thurgood Marshall Airport (BWI) in Concourse A-B; Bradley International Airport (BDL) in Connecticut’s Main Terminal; and Houston’s George Bush Intercontinental Airport (IAH) in Terminal D.

As part of our continued growth and expansion, we are excited to welcome several newly acquired operations to our network, including Daniel K. Inouye International Airport (HNL) in Honolulu, Kahului Airport (OGG) in Maui, and additional operations at JFK Terminal 4.

This expanding footprint reflects our commitment to delivering exceptional service in premier travel destinations across the United States. With a presence spanning major metropolitan hubs and world-renowned island gateways, we are excited about the future and the opportunities ahead for both our team members and the travelers we serve.

Position summary

International Shoppes has an immediate opening for an Administrative Assistant within the buying office for Beauty. The Administrative Assistant will provide support to the buying team with the following responsibilities.

Responsibilities

• Data entry, PO and SKU management, database maintenance
• Perform all administrative tasks supporting the buying department
• Maintain records and create selling reports and conduct product and corporate research as needed
• Purchase order creation and follow-up
• Price changes maintenance
• Credit notes follow-up
• Obtain return authorizations from vendors
• Need to communicate effectively within the team as well as the other departments within the company
• Performs other duties as determined by management but not limited to the above-mentioned responsibilities

Experience and Education

• Minimum of 2 years supporting a department or a team within administrative/clerical role required.Proficiency in MS Word, MS Power Point and Excel (Pivot Table, V lookup).
• Strong organizational skills, attention to detail and ability to meet deadlines.
• Strong written and verbal communication skills.

We Offer

• Full Time 40 hours/week.
• Paid time off and vacations
• Great work environment

To ensure that we continue to hire competent, ethical and trustworthy individuals, all candidates will be required to complete a thorough background check prior to receiving any final offer of employment from International Shoppes.*We are an Equal Employment Opportunity Employer