HR & Admin Manager

Aetius Outsourcing Consulting . (GATP Solutions); United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Aetius Outsourcing Consulting . (GATP Solutions) is seeking an HR administrator with a strong focus on payroll, invoicing, and recruitment. The role involves running payroll, handling statutory compliances, and ensuring timely payments while coordinating onboarding and daily operations.

The ideal candidate can manage Zoho Payroll, Zoho People, and Zoho Books, with sharp negotiation skills and a keen eye for deadlines to keep payroll and vendor processes on track.

Qualifications

• Strong negotiation skills, hands-on Zoho (Payroll, People, Books) or similar, and a sharp eye for deadlines.

Responsibilities

• Invoicing and collections: prepare weekly and monthly client invoices (USD) and follow up firmly on unpaid ones.
• Recruitment: shortlist CVs, schedule and conduct interviews, negotiate salaries and issue offer letters.
• Payroll and compliance: run monthly payroll in Zoho Payroll and handle PF, ESI, PT, TDS on salary and Form 16.
• Attendance and leaves: manage Zoho People, leave approvals and the monthly leave sheet.
• Payments and FIRC: pay credit card and vendor bills on time and obtain FIRCs for export receipts.
• Coordinate employee onboarding and exit formalities with the IT team
• Maintain Hubstaff records and daily team work-status tracking
• Upload monthly statements (bank, PayPal, Stripe, Mercury)
• Manage the HR mailbox and internal announcements
• Coordinate employee engagement: birthdays, anniversaries and joining posts

Skills

Negotiation skills

Zoho Payroll

Zoho People

Zoho Books

Deadline awareness

Job description

Role & responsibilities:

1. Invoicing and collections: prepare weekly and monthly client invoices (USD) and follow up firmly on unpaid ones.
2. Recruitment: shortlist CVs, schedule and conduct interviews, negotiate salaries and issue offer letters.
3. Payroll and compliance: run monthly payroll in Zoho Payroll and handle PF, ESI, PT, TDS on salary and Form 16.
4. Attendance and leaves: manage Zoho People, leave approvals and the monthly leave sheet.
5. Payments and FIRC: pay credit card and vendor bills on time and obtain FIRCs for export receipts.

Additional responsibilities:

• Coordinate employee onboarding and exit formalities with the IT team
• Maintain Hubstaff records and daily team work-status tracking
• Upload monthly statements (bank, PayPal, Stripe, Mercury)
• Manage the HR mailbox and internal announcements
• Coordinate employee engagement: birthdays, anniversaries and joining posts

Preferred candidate profile:

Strong negotiation skills, hands-on Zoho (Payroll, People, Books) or similar, and a sharp eye for deadlines.