HR Admin Executive

Academian Inc; Chandler (AZ); On-site; USD 60,000 - 80,000; Full time

Job summary

Academian Inc. in Chandler, AZ, seeks an Executive HR & Admin to act as the primary liaison between HR and employees in the US, focusing on data integrity, onboarding lifecycle, and compliance with Arizona and federal laws.

The role covers pre-onboarding, onboarding, HR administration, and employee relations, coordinating with IT and recruitment to ensure smooth joining, accurate records, and adherence to regulations.

Qualifications

• Bachelor’s degree in human resources, Business Administration, Organizational Psychology, or a related field.
• 3 to 5 years of administrative or HR-specific experience.
• Proficiency with HRIS and payroll/talent systems (Paylocity).
• Strong confidentiality and communication skills.

Responsibilities

• Coordinate pre-employment processes (background checks, drug testing, reference checks).
• Prepare offer letters, process new-hire paperwork, and conduct orientations regarding policies and processes.
• Coordinate with IT to ensure IT assets reach the employee by joining date.
• Maintain accurate and confidential employee records, both physical and digital, in the HRIS.
• Manage HR documents including employment contracts, performance reviews, and termination letters.
• Ensure compliance with federal, state (Arizona), and local labour regulations.
• Act as the first point of contact for employees regarding HR-related inquiries, policies, and benefits.
• Assist in benefits administration, including health insurance enrollment, retirement plans, and leaves of absence.
• Facilitate employee engagement programs and support performance management processes.

Skills

Confidentiality

Verbal communication

Written communication

Attention to detail

Education

Bachelor's degree in Human Resources or related field

Tools

Microsoft Office Suite

Paylocity

Job description

The Executive HR & Admin will act as the primary liaison between the HR department and employees based in the US. This role focuses on maintaining employee data integrity, managing the pre onboarding and onboarding lifecycle, and coordinating with the recruitment team while ensuring strict adherence to Arizona and federal employment laws.

Key Responsibilities

1. Pre-onboarding & Onboarding

• Coordinate pre-employment processes (e.g., background checks, drug testing, and reference checks).


• Manage new hire onboarding: prepare offer letters, process new-hire paperwork, and conduct orientations regarding policies and processes.


• Coordinate with IT team to ensure that the IT assets reach the employee before or on date of joining.

2. HR Administration & Compliance

• Maintain accurate and confidential employee records, both physical and digital, in the HRIS (Human Resources Information System).


• Manage HR documents including employment contracts, performance reviews, and termination letters.


• Ensure organizational compliance with federal, state (Arizona), and local labour regulations.

3. Employee Relations & Support

• Act as the first point of contact for employees regarding HR-related inquiries, policies, and benefits.


• Assist in benefits administration, including health insurance enrolment, retirement plans, and leaves of absence.


• Facilitate employee engagement programs and support performance management processes.

Qualifications & Requirements

• Education: Bachelor’s degree in human resources, Business Administration, Organizational Psychology, or a related field.


• Experience: 3 to 5 years of administrative or HR-specific experience (e.g., HR Assistant, Onboarding Coordinator, or Recruiting Coordinator).


• Technical Skills: Microsoft Office Suite, and Paylocity.


• Soft Skills: High level of confidentiality, strong verbal and written communication, and meticulous attention to detail.