HR & Admin Assistant at Keepers Commercial Cleaning Mesa, AZ

Keepers Commercial Cleaning; Mesa (AZ); On-site; USD 62,000 - 65,000; Full time

Benefits offered by this job

13 paid holidays

Vacation benefits after 90 days

401(k) benefits after one year

Healthcare stipend

Working for a company that values you

Ongoing development and training

Job summary

Keepers Commercial Cleaning in Mesa, AZ is seeking an HR & Admin Assistant to manage emails, onboarding, benefits, and daily office operations. You will support the CEO, post job ads, handle new hire paperwork, and coordinate benefits administration in a fast-paced environment.

The role emphasizes organization, communication, and teamwork. It offers full-time hours, a competitive salary, and benefits including holidays, 401(k), PTO, and healthcare stipends.

Qualifications

• Proven admin assistant experience.
• Strong office management understanding.
• Ability to multitask and meet deadlines.
• Well organized with a customer-oriented approach.
• Proficient with Microsoft Office and familiar with Outlook, Word, Excel.
• Excellent communication and people skills.
• Bachelor's degree or related field preferred.

Responsibilities

• Reply to emails in a timely manner.
• Assist CEO and perform admin tasks as assigned.
• Post hiring positions on Indeed, LinkedIn, Workable following procedures.
• Register new employees in Bambee.
• E-Verify and complete new hire paperwork.
• Ensure employees understand benefits (PeopleKeep, Principal, 401(k), PTO).
• Plan gifts for birthdays, work anniversaries, and Christmas bonuses.
• Send thank you and anniversary cards to customers.
• Photograph events, new hires and create videos as needed.
• Plan quarterly team building and service activities.
• Help plan quarterly executive team meetings.
• Attend Monday Executive meeting and email recap.
• Submit and manage lunch orders.
• Update Trainual with policies and training documents.
• Manage company phones, Apple ID issues, and app problems.
• Handle technical, login, or software issues; escalate to IT if needed.

Skills

Administrative experience

Office management

Multitasking

Customer-oriented

Attention to detail

Communication skills

Professional demeanor

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

Job description

HR & Admin Assistant at Keepers Commercial Cleaning, Mesa, AZ

Who we are.

At Keepers Commercial Cleaning, we help people do what they love. We don't just say that, we mean it and we do it every day. And often times, working at Keepers is much like running a small business. There will be busy days and incredible challenges, but the reward will be contributing to something that is larger than yourself. We want you to bring the hustle, grit, and passion to everything you do here.

You will be expected to take high ownership and improve yourself constantly. You will be held accountable to our 7 Core Valuesand will be expected to hold your teammates accountable as well. The values are what unify us and allow us to make the impact that we do. They are crucial on our mission to becoming one of the top janitorial companies in AZ. Together...we will serve more people, we will elevate our local economy, we will help people to do more of what they love.

Our Core Values

• We EMPOWER each other through consistent teaching, training, and development so that we can grow our skills and opportunities.
• We DELIVER RESULTS by making a plan, keeping commitments, and holding each other accountable.
• We continually GROW both our team members individually, and grow in our ability to provide excellent services and quality jobs for our local community
• We treat others with RESPECT including customers, coworkers, and crews in all interactions no matter what.
• We behave with INTEGRITY and honesty in all circumstances.
• We believe in EXTREME OWNERSHIP and take responsibility for our own actions and acknowledge when we have made a mistake and how we can fix it.
• We genuinely CARE about building, cultivating and maintaining lasting relationships between our team members, customers, and community.

Why join our team?

Are you looking for a place to work where you can make an impact in the world?

Where you are supported and your leaders are invested in helping you create a path for growth?

Where there is no office drama or gossiping?

At Keepers our purpose is to help people do what they love. We are a growing, local, family-owned business. This means when you become a team member you are now part of the Keepers family and treated as such.

We have a big mission and a clear plan of how we will get there. We would love you to help us expand our reach and serve even more people here in Arizona.

1. We invest in our people- we spend time with you each week to make sure you have what you need.

2. Opportunity for growth- Be a part of a talented team where you will be challenged each and every day. We have fun and we make BIG things happen together. We are growing and need innovative ideas. It is a chance to get in and make an impact.

3. Work with great people- Be a part of an amazing team where you will collaborate on exciting work, and excel in a team centered environment

4. Company Culture - Our team helps pave the path to the future. We meet together regularly to talk about what we need to start doing and stop doing, we read books together to find new ideas, and have company outings together.

Who YOU are

If this sounds like you... this position may be the perfect fit.

Key Responsibilities

• Reply to emails in timely manner
• Assist CEO and admin task as assigned
• Post hiring positions on Indeed, LinkedIn, Workable, following hiring procedures
• Register new employees in Bambee
• E-Verify and new hire paperwork
• Ensure all employees know and understand their benefits are PeopleKeep, Principal, 401(k), PTO holidays
• Plan for and have gifts ready for the team's birthdays, work anniversaries, and Christmas bonuses
• Thank you cards for new customers and anniversary cards
• Photograph events, new hires and create videos as needed
• Plan and carry out quarterly team building and service activities
• Help plan quarterly executive team meetings
• Attend Monday Executive meeting, email executive team meeting recap
• Submit and manage lunch orders
• Update Trainual with company policies and procedures as well as training documentation for each position
• Manage company phones updates, storage, Apple ID issues, problems with apps.
• Manage any technical, login, or software issues. Refer to IT for issues unable to solve.

Requirements

• Proven experience as admin assistant
• Good understanding of business office management
• Demonstrate ability to multitask and adhere to deadlines
• Well organized with the customer-oriented approach
• Proficient, Microsoft Office, Suite (outlook, word, excel)
• Attention to detail
• Exquisite communication and people skills
• Prefer Business Degree or relevant field is a strong advantage

Benefits

• 13 paid holidays
• Vacation benefits after 90 days (nine vacation days within the first year)
• 401(k) benefits after one year
• Healthcare stipend (reimbursement plan for approved healthcare items)
• Working for a company that values you
• Ongoing development and training

Job Type

Full-time

Pay

$62,000.00 - $65,000.00 per year

Additional Benefits

• 401(k)
• Health savings account
• Paid time off
• Professional development assistance

Schedule

• 8 hour shift
• Monday to Friday

Application Question(s)

• What is the estimated commute time from your residence to our location at 2260 E University Dr, Mesa, AZ 85213?

Please note that candidates with a commute of 30 minutes or less will be given priority consideration for the position.

Education

• Bachelor's (Preferred)

Experience

• Human resources: 10 years (Preferred)
• Executive administrative support: 10 years (Preferred)
• Technical support: 2 years (Preferred)

Ability to Relocate

• Mesa, AZ 85213: Relocate before starting work (Required)

Work Location

In person