HR & Admin. Assistant

A123Systems; Novi (MI); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is looking for a dedicated HR & Admin Assistant to enhance the efficiency of its operations. In this dynamic role, you will manage essential administrative tasks, maintain HR records, and support the onboarding process for new hires. Your contributions will be vital in ensuring smooth operations within the HR department, while also coordinating exciting employee events and travel logistics. If you are detail-oriented and passionate about supporting a thriving workplace, this opportunity is perfect for you.

Qualifications

• Experience in maintaining HR files and documentation.
• Ability to handle employee inquiries and provide support.

Responsibilities

• Maintain accurate HR files and documentation.
• Assist with new hire orientation and onboarding process.
• Coordinate travel booking and support expense reporting.

Skills

HR Management

Confidentiality

Clerical Support

Payroll Management

Communication Skills

Education

Associate's Degree in Related Field

Tools

HRIS

Concur

Job description

A123 Systems is seeking a HR & Admin. Assistant who will perform administrative tasks and services to support effective and efficient operations of the organization’s Administration and human resource department.

Duties/Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• Assists with new hire orientation and onboarding process.
• Handles employee travel visas and related logistics.
• Coordinates travel booking and supports expense reporting using Concur.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Education and Experience:

• Associate’s degree in related field preferred.
• Prior related office experience required.