HR & Accounting Administrative Assistant

Ultimate Staffing; Las Vegas (NV); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off and Holidays

Job summary

Ultimate Staffing in Las Vegas is seeking an Administrative Assistant to support daily office operations and provide administrative assistance to HR and Accounting teams. This role suits someone who thrives in a fast-paced environment and values organization and clear communication.

You will handle data entry, filing, calendar coordination, prepare reports, assist with onboarding, benefits, invoicing, and coordinate meetings and events, with room to grow as the company expands.

Qualifications

• 2+ years of administrative support experience.
• Experience supporting HR and/or Accounting functions preferred.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and maintain confidentiality.
• Experience with ERP/HRIS or accounting software is a plus.

Responsibilities

• Provide general administrative support for office operations.
• Answer and direct incoming phone calls and emails.
• Maintain office supplies, filing systems, and company records.
• Assist with data entry, document management, and reporting.
• Support HR with onboarding paperwork, employee files, and scheduling.
• Assist with benefits administration and maintaining personnel records.
• Support Accounting with invoice processing, accounts payable/receivable data entry, and expense tracking.
• Coordinate meetings, travel arrangements, and company events.
• Prepare correspondence, reports, and presentations.
• Assist with special projects and other administrative duties as needed.

Skills

Administrative Support

Data Entry

Microsoft Office

Organization

Communication Skills

Confidentiality

Multitasking

Problem Solving

Customer Service

Attention to Detail

Education

Associate degree or equivalent

Tools

ERP

HRIS

Accounting software

Job description

Ultimate Staffing in Las Vegas is seeking an Administrative Assistant to support daily office operations and provide administrative assistance to HR and Accounting teams. This role suits someone who thrives in a fast-paced environment and values organization and clear communication.

You will handle data entry, filing, calendar coordination, prepare reports, assist with onboarding, benefits, invoicing, and coordinate meetings and events, with room to grow as the company expands.