HP Administrative Assistant

Driscoll Children's Hospital; Corpus Christi (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Driscoll Children's Hospital in Corpus Christi, TX seeks an Administrative Assistant to support daily office operations and the Epic Tapestry team. Responsibilities include meeting coordination, travel arrangements, mail handling, and document preparation.

The ideal candidate has a Bachelor's degree or 3–5 years of related experience, strong Microsoft Office skills, and proficiency with Kronos and Epic Tapestry, with a commitment to confidentiality and professional interaction with providers and

Qualifications

• Bachelor's degree (B.A.) from four-year college or university or equivalent
• 3–5 years related experience and/or training, or equivalent combination of education and experience
• Proficiency in Microsoft Office applications
• Excellent organizational and communication skills

Responsibilities

• Gathers data and other necessary information for preparing various reports
• Coordinates location, catering, presentation materials, audio-visual support and notification of meetings
• Records/transcribes meeting minutes
• Answers Screens incoming telephone calls and routes calls or takes messages
• Prepares meeting agendas and minutes
• Assists in scheduling travel for the Epic Tapestry team
• Assists in documentation preparation by copying, printing and organizing for the Tapestry implementation
• Opens, sorts and distributes incoming mail; uses couriers and US Mail as needed
• Greets visitors and escorts to appropriate person/area
• Orders office supplies and equipment using the online ordering system
• Helps manage and track employee time using Kronos
• Makes or reviews inbound and outbound travel arrangements and related expense reports
• May assist in coordinating special events and Epic-related implementation activities

Skills

Microsoft Office

Meeting coordination

Organizational skills

Education

Bachelor's degree (B.A.)

Tools

Kronos

Epic Tapestry

Job description

HP Administrative Assistant page is loaded## HP Administrative Assistantlocations: Corpus Christi, TXtime type: Full timeposted on: Posted Todayjob requisition id: JR112520# ****Where compassion meets innovation and technology and our employees are family.*****Thank you for your interest in joining our team! Please review the job information below.*To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employeewill perform other reasonably related business duties as assigned by the immediate supervisor and/or VP of Operations and Director of Claims as required.- Maintains utmost level of confidentiality at all times.- Adheres to health plan policies and procedures.- Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.- Maintains composure, effectiveness, and flexibility under pressure.- Uses Microsoft Office to perform a variety of assignments. Gathers data and other necessary information for preparing various reports. Types and reproduces written materials or correspondence.- Coordinates location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etc. Records/transcribes meeting minutes from various meetings.- Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as appropriate.- Meeting agenda and minutes recording/preparation.- Assist in the scheduling of travel for the Epic Tapestry team.- Helps with preparation of documentation by copying, printing and organizing for the Tapestry implementation.- Opens, sorts and distributes incoming mail. Utilizes couriers, the US Mail and delivery services as needed.- Greets visitors, ascertains nature of business, and escorts visitor to appropriate person/area.- Orders office supplies and equipment using the authorized online ordering system.- Assist with Managing and Tracking employee time by utilizing the Kronos system.- Makes or reviews inbound and outbound travel arrangements and files related travel expense reports.- Has a basic understanding of claim processing, adjudication and forms for both professional and institutional.- May assist in the coordination/participation of special events; may help with the implementation process and coordination of services provided through awarded grants or programs that DCH may be involved in.- Participates in preparing material for use in newsletters, fax blasts or other communications that are sent to providers and/or members.- Participate in the preparation of materials for bi-weekly on-site meetings with the Epicimplementation team.EDUCATION AND/OR EXPERIENCE:Bachelor's degree (B. A.) from four-year college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.