Houston Field Office Coordinator - Operations & Admin Lead

Tutor Perini Corporation; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Fisk Electric, a Tutor Perini Company, is seeking a Field Office Coordinator to join our Houston operations. This role provides and coordinates administrative support, maintains confidentiality, and supports field staffing with Superintendents and project teams.

Responsibilities include processing contracts and reports, managing timekeeping, payroll documentation, and liaising with internal departments, clients, subcontractors, and vendors to ensure smooth operations.

Qualifications

• High school diploma required and minimum two years of administrative or payroll support experience.
• Experience with confidential information handling and document control.
• Proficiency with MS Office, word processing, and spreadsheet programs.
• Ability to coordinate with Superintendents, Project Managers, and Operations staff.
• Knowledge of timekeeping processes and basic payroll documentation.

Responsibilities

• Provide administrative support including contracts, correspondence, reports, and memoranda.
• Manage confidential information and restricted access procedures.
• Maintain organized filing systems for Operations files, job sites, and Accounting.
• Verify attendance, hours worked, and weekly field time records with site personnel.
• Enter and maintain employee time records in the mobile timekeeping app.
• Coordinate staffing with Superintendents and support field workforce assignments.
• Order and replenish field office supplies through approved vendors.
• Serve as liaison between Operations leadership, departments, clients, subcontractors, and contacts.
• Process expense reports, supply requisitions, and personnel documentation.
• Prepare reports, analyses, and presentations requiring data interpretation.
• Provide backup receptionist coverage and support payroll review for Houston.
• Maintain ongoing professional knowledge to improve efficiency.

Skills

Administrative support

Payroll

Timekeeping

Organization

Communication

Confidentiality

MS Office

Education

High school diploma

Tools

Mobile timekeeping app

Project administration systems

Word processing / spreadsheets

Job description

Fisk Electric, a Tutor Perini Company, is seeking a Field Office Coordinator to join our Houston operations. This role provides and coordinates administrative support, maintains confidentiality, and supports field staffing with Superintendents and project teams.

Responsibilities include processing contracts and reports, managing timekeeping, payroll documentation, and liaising with internal departments, clients, subcontractors, and vendors to ensure smooth operations.