Field Office Coordinator | Construction Admin & Scheduling

Fisk-Electri; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Fisk Electric, a Tutor Perini Company, seeks a Field Office Coordinator to provide and coordinate administrative support for Houston Operations while maintaining confidentiality.

This role handles contracts, correspondence, timekeeping, filing, and coordination with Superintendents to support field staffing and office efficiency.

Join a team committed to safe, reliable electrical infrastructure projects and strong internal collaboration across departments and clients.

Qualifications

• High school diploma required.
• Minimum of two years of secretarial, administrative, payroll, field office, or related support experience.
• Proficiency with computer systems, word-processing, spreadsheet applications, and mobile timekeeping or project administration systems.
• Ability to type accurately and manage detailed records, files, correspondence, payroll documentation, supply requests, and field communications.
• Strong communication, organizational, follow-up, confidentiality, and customer-service skills.
• Ability to coordinate effectively with Superintendents, Project Managers, Operations leadership, Accounting, Payroll, vendors, subcontractors, clients, and field personnel.
• Construction industry experience preferred.

Responsibilities

• Provide accurate, timely administrative support, including preparation of contracts, correspondence, transmittals, reports, and internal memoranda.
• Handle confidential information with discretion and ensure access is limited to authorized personnel on a need-to-know basis.
• Establish and maintain organized filing systems for quick identification, retrieval, and distribution of documents to Operations files, job sites, and Accounting.
• Collaborate with jobsite personnel and Corporate Payroll to verify employee attendance, hours worked, and weekly field time records.
• Enter and maintain employee time records within the company’s mobile timekeeping application.
• Coordinate with Superintendents to support field workforce assignments and jobsite staffing needs.
• Manage field office supplies and services for assigned job sites, including ordering and replenishing materials through approved vendors.
• Serve as a liaison between Operations leadership, internal departments, clients, subcontractors, and external contacts to coordinate activities, resolve issues, schedule meetings, and maintain positive working relationships.
• Process routine administrative functions, including expense reports, supply requisitions, personnel documentation, and other authorized transactions.
• Prepare special reports, analyses, presentations, and related documents that may require research, data interpretation, and independent decision-making.
• Provide backup support for receptionist coverage, electrical inspection scheduling, union employee onboarding, Houston payroll review, missed time entries, and other administrative needs as directed.
• Maintain and expand professional knowledge, skills, and competencies to support continuous improvement and operational efficiency.

Skills

Strong communication

Organizational skills

Confidentiality

Customer service

Typing

Timekeeping systems

Project administration systems

Education

High school diploma

Tools

Word processing

Spreadsheet software

Mobile timekeeping

Project administration systems

Job description

Fisk Electric, a Tutor Perini Company, seeks a Field Office Coordinator to provide and coordinate administrative support for Houston Operations while maintaining confidentiality.

This role handles contracts, correspondence, timekeeping, filing, and coordination with Superintendents to support field staffing and office efficiency.

Join a team committed to safe, reliable electrical infrastructure projects and strong internal collaboration across departments and clients.