Field Office Coordinator

Fisk Electric Company; Houston, Northern (TX, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Fisk Electric Company in Houston, TX seeks a Field Office Coordinator to provide administrative support for Houston Operations. You will prepare contracts, correspondence, reports, and memoranda, while maintaining confidentiality and organized filing.

You will also verify attendance, hours, and weekly field time records with payroll, and support field staffing with Superintendents. The role requires collaboration with Operations leadership,Accounting, and vendors, along with strong communication

Qualifications

• High school diploma required.
• Minimum of two years of secretarial, administrative, payroll, field office, or related support experience.
• Working knowledge of business procedures, letter and report formats, arithmetic, and administrative documentation.

Responsibilities

• Provide administrative support for Houston Operations including preparation of contracts, correspondence, transmittals, reports, and memoranda.
• Enter and maintain employee time records within the company’s mobile timekeeping application.
• Coordinate with Superintendents to support field workforce assignments and jobsite staffing needs.
• Serve as a liaison between Operations leadership, internal departments, clients, subcontractors, and external contacts to coordinate activities and meetings.
• Prepare special reports, analyses, and presentations requiring research and data interpretation.
• Provide backup receptionist coverage and other administrative duties as directed.

Skills

Communication skills

Organization

Time management

Confidentiality

Education

High school diploma

Tools

Word processing

Spreadsheets

Timekeeping system

Job description

Fisk Electric, a Tutor Perini Company, is seeking a Field Office Coordinator to join our team in Houston, TX. About Fisk Electric if it's electric, Fisk Electric Company has it covered Since 1913, Fisk has been one of the nation's leading providers for the design, installation and maintenance of electrical systems, structured cabling applications, integrated electronic security systems, and building technology solutions. During our storied history, we have gained experience on virtually every building type or unusual site condition in every region of the United States as well as the Middle East, Spain, the Virgin Islands, and the Caribbean. From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, MGM Grand and City Center projects in Las Vegas, Third Street Light Rail in San Francisco, Minute Maid Park in Houston and multiple airport expansions and data center projects. Extraordinary Projects, Exceptional Performance

DESCRIPTION

As a Field Office Coordinator at Fisk Electric, you will provide and coordinate administrative support services for Houston Operations while maintaining the highest level of confidentiality. This role performs essential functions and responsibilities in accordance with Fisk's values, policies, and procedures. Provide accurate, timely, and efficient administrative and word-processing support, including the preparation of contracts, correspondence, transmittals, reports, and internal memoranda. Handle confidential information with discretion and ensure access is limited to authorized personnel on a need-to-know basis. Establish and maintain organized filing systems that support quick identification, retrieval, and distribution of documents to Operations files, job sites, and Accounting. Collaborate with jobsite personnel and Corporate Payroll to verify employee attendance, hours worked, and weekly field time records. Enter and maintain employee time records within the company’s mobile timekeeping application. Coordinate with Superintendents to support field workforce assignments and jobsite staffing needs. Manage field office supplies and services for assigned job sites, including ordering and replenishing materials through approved vendors. Serve as a liaison between Operations leadership, internal departments, clients, subcontractors, and external contacts to coordinate activities, resolve issues, schedule meetings, and maintain positive working relationships. Process routine administrative functions, including expense reports, supply requisitions, personnel documentation, and other authorized transactions. Prepare special reports, analyses, presentations, and related documents that may require research, data interpretation, and independent decision-making. Provide backup support for receptionist coverage, electrical inspection scheduling, union employee onboarding, Houston payroll review, missed time entries, and other administrative needs as directed. Maintain and expand professional knowledge, skills, and competencies to support continuous improvement and operational efficiency.

REQUIREMENTS

• High school diploma required.
• Minimum of two years of secretarial, administrative, payroll, field office, or related support experience.
• Working knowledge of business procedures, letter and report formats, arithmetic, and administrative documentation.
• Proficiency with computer systems, word-processing, spreadsheet applications, and mobile timekeeping or project administration systems.
• Ability to type accurately and manage detailed records, files, correspondence, payroll documentation, supply requests, and field communications.
• Strong communication, organizational, follow-up, confidentiality, and customer-service skills.
• Ability to coordinate effectively with Superintendents, Project Managers, Operations leadership, Accounting, Payroll, vendors, subcontractors, clients, and field personnel.
• Construction industry experience preferred.

OUR MISSION

We build critical infrastructure that creates a better world.

OUR VISION

We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.

Fisk Electric builds extraordinary projects, which need exceptional talent. Join us to help build the critical infrastructure that creates a better world.

Equal Opportunity Employer