Housing Programs Administrator – Permanent Housing

HomeFirst; San Jose (CA); Hybrid; USD 39,000 - 55,000; Full time

Job summary

HomeFirst in the Bay Area seeks a Program Administrator-Placement to support its Permanent Housing Division. The role focuses on administrative oversight, data and reporting, and ensuring program standards are met to end homelessness.

Reporting to the VP of Permanent Housing, you will coordinate tasks, analyze financial records, maintain compliance, and foster collaborative relationships with partners while contributing to continuous quality improvements.

Qualifications

• 2 years of paid or volunteer experience in social services.
• Experience with financial administration preferred.
• Bilingual Spanish or Vietnamese preferred, not required.
• Proficient in Microsoft Office.
• Strong written and oral communication skills.
• Able to manage multiple projects concurrently.
• Demonstrated ability to meet established deadlines.
• Exceptional organizational skills.
• Ability to work with people from diverse socio-economic backgrounds.

Responsibilities

• Provide administrative support to the Permanent Housing Division.
• Analyze financial records for trends and summarize findings for leadership.
• Support division programming in line with agency and contractual standards.
• Assist in developing and implementing quality improvement and monitoring activities.
• Maintain compliance with contracts, agency, and licensing requirements.
• Achieve division and position deliverables and meet deadlines.
• Prioritize work according to division needs and escalate challenges to leadership.
• Attend all job-related meetings and trainings.
• Maintain open lines of communication and provide regular updates on activity.

Skills

Bilingual (Spanish or Vietnamese)

Microsoft Office

Communication

Multi-project management

Deadline-driven

Organizational skills

Team-oriented

Diversity & inclusion sensibility

Job description

HomeFirst in the Bay Area seeks a Program Administrator-Placement to support its Permanent Housing Division. The role focuses on administrative oversight, data and reporting, and ensuring program standards are met to end homelessness.

Reporting to the VP of Permanent Housing, you will coordinate tasks, analyze financial records, maintain compliance, and foster collaborative relationships with partners while contributing to continuous quality improvements.