Housing Programs Admin Coordinator

Quapaw Nation Careers; Miami (OK); On-site; USD 32,000 - 48,000; Full time

Job summary

Quapaw Nation Careers is seeking a Housing Administrative Coordinator to provide administrative, clerical, and field support for the Quapaw Nation Housing Program. You will assist with applicant intake and eligibility, records management, reporting, inspections, and payment processing in accordance with tribal housing policies.

The role requires strong written and verbal communication, proficiency in Microsoft Office, and the ability to handle confidential information.

Qualifications

• High school diploma or equivalent required.
• Postsecondary education in business administration, office management, accounting or related field preferred.
• Minimum 1 year administrative/clerical experience in housing, accounting or related office work.
• Experience with records management and data entry preferred.
• Experience with computerized databases and office software is preferred.

Responsibilities

• Maintain confidentiality of sensitive information and records.
• Follow policies, procedures, and program requirements.
• Assist applicants with completing applications and eligibility documentation.
• Review and maintain applicant and participant records.
• Notify applicants about eligibility determinations and program status.
• Maintain monthly contact sheets and case records.
• Enter and maintain data across various housing programs.
• Organize and manage filing systems and records retention.
• Gather information for monthly/quarterly/annual reports.
• Handle calls, greet visitors, and process correspondence.
• Enter invoices and manage related documentation in Microix.
• Receive, log, and process housing payments and deposits.
• Prepare, track, and coordinate work orders and repairs.
• Conduct housing unit inspections and prepare inspection reports.

Skills

Strong written and verbal comms

Microsoft Office Suite

Records management

Data entry & analytics

Ability to work independently

Confidential information handling

Education

High school diploma or equivalent

Postsecondary education in business/office admin (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Quapaw Nation Careers is seeking a Housing Administrative Coordinator to provide administrative, clerical, and field support for the Quapaw Nation Housing Program. You will assist with applicant intake and eligibility, records management, reporting, inspections, and payment processing in accordance with tribal housing policies.

The role requires strong written and verbal communication, proficiency in Microsoft Office, and the ability to handle confidential information.