Housing Manager

MCI Group; Washington; On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

PTO

13 paid company holidays

401K

Medical, dental, vision and insurances

Disability coverage

Fertility/Adoption support

Job summary

MCI USA is seeking a Housing Manager to join the Convention Division. You will oversee hotel contracts, inventory, and block management for conferences while supporting the sales team in the Housing Executive's absence.

You will set up shows in OneSystem+, create rate verifications, and manage oversell and cut‑offs. Travel 25–30% may be required, with a strong emphasis on accuracy and timeliness.

Qualifications

• Degree preferred but not required.
• Experience in hotel, meetings, operations or contracting is a plus.
• Strong organizational and multi‑project management skills.
• Knowledge of hotel contractual conditions and policies.
• Experience in hotel sourcing and contract negotiations is preferred.

Responsibilities

• Review hotel contracts and build knowledge of contract items for events.
• Set up housing portions of shows in OneSystem+ and manage hotel blocks.
• Prepare welcome letters and rate verification forms; ensure Passkey access for hotels.
• Establish cut‑off dates and communicate with Center, Accounting and IT.
• Maximize inventory and manage oversell with Housing Executive and Sales teams.
• Update oversell reports and hotel contact information; monitor inventory changes.
• Coordinate with On Site Manager on oversell and site operations.
• Ensure timely deposits and post‑show reporting; support client communications.
• Attend client meetings and provide status updates in Housing Executive's absence.
• Collaborate with marketing on timelines and content for outreach.

Skills

Organization

Communication

Multi-tasking

Inventory management

Contract negotiations

Education

Degree preferred but not required

Tools

Passkey

MS Office

Excel

Job description

We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.
Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

JOB OBJECTIVE

This position serves as a member of the Account Management Team within the Convention Division. The Housing Manager will work in concert with the Housing Executive to ensure all tasks and client requirements are implemented according to guidelines established. The primary role is to manage the hotel contracts and inventory needs of all assigned conferences, while providing operational support to the sales team in the absence of the Housing Executive. Account teams are comprised of a two-person team, Housing Manager and Housing Executive. #LI-Remote

COMPENSATION

$55,000 – $60,000 annually, based on relevant experience and skills.

MAIN RESPONSIBILITIES

• Review of hotel contracts to become knowledgeable on contract items throughout the event operations. Complete contract checklist by hotel, block breakdowns as defined in hotel contract and per the client request
• Set-up housing portion of show in OneSystem+, our proprietary web-based tool. i.e. Hotel loads, building of all sub-blocks, amenity charts etc.
• Complete all welcome letters and rate verification forms and distribute them to the hotels within your event blocks. Confirm contracted hotels have access to Passkey. If not, direct them to passkey contact for access. Ensures rate verifications forms have been returned and signed prior to show opening
• Establish incremental and cut-off dates, advise Contact Center, Accounting & IT (for web closings)
• Responsible for maximizing inventory for daily management of hotel blocks to ensure availability of sell through dates while recognizing any challenges with the block pattern. Communicate with the Housing Executive, Contact center and Sales on inventory challenges and or change in inventory needs
• Establish oversell percentage for each conference by hotel using historical data or show facts. Work in tandem with the Housing Executive to effectively manage the oversell throughout event operations. Creation and update of oversell reports, hotel contact information and hotel cutoff worksheets. Update oversell as it occurs keeping client and sales dialed in
• Communicate with On Site Manager with regards to any oversell that has not washed prior to onsite operation
• Manage inventory daily to ensure availability at all times. Secures additional inventory at block hotels and make all updates in One System Plus. Ensure all inventory needs are communicated and confirmed in writing with hotels
• Secures additional inventory at contracted hotels and makes all updates in One System+. Ensure all inventory needs are communicated and confirmed in writing with the hotel.
• Process inventory requests and advise Contact Center of denied/approved requests
• Establish cut off procedures, based on contract language, for each hotel and communicate MCI’s expectation of rooming list process and return date
• Work in tandem with the Housing Executive prior to cut off for release of inventory (specialty client blocks). Release inventory and updates oversell accordingly
• Perform hotel cut offs, send lists to hotels for data entry. Follows up to ensure lists are received, with the Housing Executive
• Work with accounting to ensure timely delivery of p-card deposits and deposit summaries to hotels
• Work with onsite coordinators/Onsite Manager for the Pre-reconciliation of hotel rooming list, then provide discrepancies back to hotel prior to final cut off in tandem with Housing Executive
• Assist with post show reporting
• Attends client meetings/conference calls where appropriate
• During the absence of the Housing Executive, communicate with clients on requests and event status
• Send weekly show analysis and reporting to client in the absence of the Housing Executive
• Update pace reports weekly in the absence of the Housing Executive
• Work with marketing to establish timelines and content to send to our marketing team. i.e. Social media and email blast
• All other duties as assigned

JOB REQUIREMENTS

• Degree preferred but not required
• 2 years experience in Passkey, hotel front office, meetings, operations or contracting a plus
• Must have hotel or hospitality industry experience
• Must have strong organizational and multi project management skills
• Working knowledge of hotel contractual conditions and policies
• Experience in hotel sourcing and contract negotiations preferred

PROFESSIONAL AND LEADERSHIP COMPETENCIES

• Must have hotel or hospitality industry experience
• Excellent written and oral communication skills
• Multi-task oriented
• Strong decision making and judgement skills to make inventory commitments
• Exceptional organizational skills and time-management skills
• High attention to detail

SPECIFIC TECHNICAL SKILLS

• MS Office (Proficient in Excel) Copilot
• Passkey

ADDITIONAL REQUIREMENTS

• 25-30% Travel

Benefits Summary

MCI USA is an established, family-friendly company offering outstanding benefits and significant growth opportunities.

• PTO
• 13 paid company holidays, including closure Christmas Eve through New Year’s Day
• 401K
• Medical, dental, vision and supplementary insurances
• Employer-paid group life insurance, short-term and long-term disability
• Employer-paid family building benefit (fertility, adoption and surrogacy)

At MCI USA, we thrive on passion and believe that diverse perspectives make our team stronger. We are dedicated to fostering an inclusive environment with equal opportunities for everyone, regardless of race, color, religion, gender, sexual orientation, marital status, age or physical/mental ability.

We appreciate all who apply, though only those selected for an interview will be contacted. All applications remain confidential. MCI USA is proud to be an equal opportunity employer. If you need any accommodations during the application or interview process, please reach out to our chief people officer.

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!