Housing Development Coordinator

Regional Economic Community Action Program Inc; City of Newburgh (NY); On-site; USD 52,000 - 64,000; Full time

Job summary

Regional Economic Community Action Program Inc is seeking a Housing Development Coordinator to provide programmatic and administrative support to the Housing Development Department. The role focuses on advancing affordable housing goals in Orange County, NY by managing grants, contracts, and project data.

You will coordinate with internal teams and external partners, prepare reports and presentations, and help ensure successful implementation of housing initiatives across multiple sites.

Qualifications

• Bachelor’s degree or higher in a related field.
• 2+ years in real estate development, housing, or grant/compliance roles.
• Experience with grants, contracts, and reporting.
• Strong organizational and multi-tasking skills.

Responsibilities

• Maintain and organize files for real estate development projects (grants, contracts, databases).
• Assist with reports, grant applications, compliance docs, and presentations.
• Schedule meetings, prepare agendas, circulate minutes, coordinate tasks.
• Track deadlines and reporting requirements for grants and contracts.
• Support fiscal processes: vouchers, invoices, reimbursements, supplies.

Skills

Grant writing

Budget tracking

Project coordination

Microsoft 365

Real estate development

Communications

Education

Bachelor’s degree in finance, Real Estate Development, Business Administration, Public Administration, or related field

Associate’s degree + 2 years relevant experience

Tools

Microsoft Excel

Databases

Office 365

Job description

Description

Position Summary

The Housing Development Coordinator provides programmatic and administrative support to RECAP’s Housing Development Department.

This position helps the Agency achieve its goal of increasing affordable housing for Orange County residents.

Responsibilities include grant compliance, contract administration, real estate project tracking, and coordination with internal and external stakeholders.

Essential Functions

• Maintain and organize files for all real estate development projects, including grants, contracts, and internal/external databases.
• Assist with internal and external reports, grant applications, compliance documentation, correspondence, and presentations.
• Schedule meetings, prepare agendas, take and circulate minutes, and coordinate departmental tasks.
• Track deadlines, deliverables, and reporting requirements for grants, contracts, and internal data.
• Support fiscal processes, including internal vouchers, vendor invoices, reimbursements, and supply orders.

Compliance Responsibilities

• Identify and research potential funding and financing sources for real estate development and repair.
• Assist with data collection, tracking, and analysis for grant applications, reports, and other housing initiatives.
• Support program administration to ensure project success, including tracking budgets and invoices.
• Ensure compliance with RECAP procurement policies.
• Collaborate with other RECAP departments as needed to support the Executive Team and Fiscal Department.
• Community Engagement & Other Duties
• Support community engagement activities, events, and presentations.
• Participate in staff meetings, trainings, and professional development opportunities.
• Perform other tasks as assigned to support Housing Development goals.

Work Environment

Work is performed in both office and field environments with exposure to varying weather conditions, noise, and maintenance activities. Position may require exposure to electronic equipment including computers, printers, fax, and copy machines and cleaning equipment.

If position requires use of a motor vehicle, driving on city streets and/or highways, exposure to inclement weather and traffic; employees are to take all precautions and follow all laws while in these environments.

This position requires constant punctuality and attendance at the job site. Employees must adhere to safety procedures and laws while performing duties.

Behavioral Expectations

• Employees are expected to:
• Demonstrate professionalism, integrity, and accountability
• Maintain confidentiality at all times
• Communicate respectfully and effectively with community partners, and coworkers
• Work collaboratively as part of a team while exercising sound judgment and initiative
• Support RECAP’s mission, values, and commitment to providing exceptional service
• Reasonable Accommodation

REASONABLE ACCOMMODATION

RECAP is committed to providing reasonable accommodation to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position unless doing so would impose an undue hardship on the organization.

EQUAL EMPLOYMENT OPPORTUNITY

RECAP is an Equal Opportunity / Aff omal Action Employer. We are committed to fostering a diverse and inclusive workplace and prohibit discrimination and harassment based on race, color, creed, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

DISCLAIMER

This job description describes the general nature and level of work expected of the position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. RECAP reserves the right to modify, assign, or remove duties and responsibilities as organizational, programmatic, or operational needs require.

Requirements

Required Qualifications

• Bachelor’s degree in finance, Real Estate Development, Business Administration, Public Administration, or related field; Associate’s degree with 2 years of relevant experience may be considered.
• Minimum of 2 years of full-time (or equivalent part-time) experience in one or more of the following areas:
• Real Estate Development/Finance
• Affordable Housing
• Community Development
• Grant Writing and Compliance
• Housing Program Coordination/Administration
• Demonstrated interest in affordable housing and community revitalization.
• Knowledge of diverse communities and the housing needs of low- to moderate-income residents.
• Strong organizational, time management, and multi-tasking skills.
• Proficient in Microsoft 365, databases, Word, Excel, and general office technology.
• Strong oral and written communication skills, with attention to detail and professionalism.
• Experience handling confidential information (including HIPAA where applicable).
• Ability to work independently, exercise good judgment, and collaborate with internal and external teams.
• Valid driver’s license and willingness to use personal vehicle for work‑related tasks.

Physical Requirements

• Frequent standing and walking
• Ability to bend, stoop, climb stairs.
• Ability to travel between agency locations as needed
• Primarily office‑based; occasional exposure to outdoor project sites.

ADDITIONAL EMPLOYMENT REQUIREMENTS

• Must maintain a valid New York State driver’s license throughout employment when required for assigned job duties.
• Must successfully complete any required agency vehicle or driver requirements.
• Must successfully complete required pre‑employment background screening and receive satisfactory results in accordance with RECAP policies and applicable requirements.
• Must successfully complete required fingerprinting and any applicable child‑care or Head Start clearance requirements.
• Must successfully complete the required pre‑employment drug screening and receive satisfactory results in accordance with RECAP policies and applicable requirements.
• Must successfully complete any required physical examination or health clearance.
• Must maintain current CPR and First Aid certification when required.
• Must maintain reliable attendance and punctuality.
• Must complete required agency, Head Start, and departmental training.
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• Must comply with all RECAP policies, procedures, Head Start requirements, and applicable laws and regulations.
• Must maintain confidentiality of child, family, employee, and organizational information.
• Must exercise appropriate discretion when handling sensitive information.
• Must perform other job‑related duties as assigned.