Human Resources Administrator

Air Comfort, Inc; City of Middletown, Northern (NY, KY); Hybrid; USD 25,000 - 42,000; Part time

Job summary

RECAP is seeking a part-time Human Resources Administrator to support daily HR operations. You will handle data entry, document prep, scanning, and correspondence, while maintaining confidentiality and a welcoming environment for employees and visitors.

Room to grow into a full-time role as needs evolve; strong teamwork and professionalism are required to sustain operations in a collaborative setting.

Qualifications

• High school diploma or GED required; HR certifications are a plus.
• 1-3 years of administrative experience, preferably in HR or office environment.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Publisher, Outlook).
• Strong attention to detail, organizational, and problem-solving skills.
• Excellent communication, interpersonal, and collaborative abilities.

Responsibilities

• Provide comprehensive administrative support to the HR department, including data entry, document preparation, scanning, copying, and correspondence.
• Manage and maintain the HR department’s shared email inbox, ensuring timely review and routing of inquiries.
• Answer incoming phone calls and direct employees, applicants, clients, and visitors to appropriate resources.

Skills

Attention to detail

Communication

Team collaboration

Education

High school diploma or GED

HR certifications

Tools

Microsoft Office Suite

Job description

RECAP is a mission-driven organization dedicated to providing exceptional service to our community. As a Human Resources Administrator, you will play a vital role in supporting the HR department’s daily operations and ensuring a welcoming, organized, and efficient environment for employees, applicants, and visitors. This part-time position offers the opportunity to grow into a full-time role as organizational needs evolve. Join a collaborative team that values professionalism, integrity, and a commitment to confidentiality, while supporting RECAP’s mission and values.

Responsibilities

• Provide comprehensive administrative support to the Human Resources department, including data entry, document preparation, scanning, copying, and correspondence.
• Manage and maintain the HR department’s shared email inbox, ensuring timely review and appropriate routing of inquiries.
• Answer incoming phone calls and direct employees, applicants, clients, and visitors to the appropriate resources and departments.
• Schedule appointments, meetings, interviews, and other calendar requests for HR staff.
• Greet and assist visitors, employees, and applicants in a professional and courteous manner.
• Prepare correspondence, reports, spreadsheets, forms, presentations, and other administrative documents as requested.
• Scan, upload, and convert paper documents into electronic records to support document management and accessibility.
• Assist with the preparation, distribution, collection, and tracking of employment-related forms and documents.
• Monitor and maintain HR departmental supplies and submit purchasing requests as needed.
• Process administrative and fiscal requests, including supply orders, travel documentation, and reimbursements.
• Sort, distribute, and process incoming and outgoing mail and deliveries for the HR department.
• Maintain department calendars, contact lists, tracking logs, and other administrative records.
• Support HR staff with routine reporting, data collection, and administrative requests.
• Assist with meeting preparation, including scheduling, room setup, materials preparation, and note-taking as needed.
• Coordinate training and conference registrations and maintain related documentation.
• Perform general clerical duties, including photocopying, scanning, faxing, and data entry.
• Support special projects and departmental initiatives as assigned.
• Handle confidential employee, applicant, and organizational information with discretion and professionalism.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED equivalent required; HR certifications are a plus.
• 1-3 years of administrative experience, preferably in a Human Resources or office environment.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Publisher, Outlook).
• Strong attention to detail, organizational, and problem-solving skills.
• Excellent communication, interpersonal, and collaborative abilities.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.
• Ability to work independently and as part of a team.
• Valid New York State driver’s license and ability to travel between agency locations as needed.
• Ability to stand, walk, bend, stoop, and climb stairs as required by the role.
• Consistent punctuality and reliable attendance at the job site.

Reasonable Accommodation

RECAP is committed to providing reasonable accommodation to qualified individuals with disabilitiesinaccordance withthe American with Disabilities Act (ADA) and applicable state and local laws. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position unless doing sowould impose an undue hardship on the organization.

Additional Employment Requirements

RECAP is committed tomaintaininga safe and drug-free workplace. Pre-employment and, wherepermittedby applicable law or required by program regulations or funding requirements, periodic drug testing may be conductedin accordance withagency policy.

RECAP is an Equal Opportunity/ Affluent Action Employer.We are committed tofostering a diverse and inclusive workplace and prohibit discriminationand harassmentbased on race, color, creed, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteranstatus, or any othercharacteristic protected by applicable federal, state, or local law.