Assistant Manager - Crescent Grove, Castro Valley CA

Eden Housing; Castro Valley (CA); On-site; USD 45,000 - 55,000; Full time

Job summary

Eden Housing is seeking an Assistant Manager for its housing projects in Castro Valley, California. The role is crucial to support the Community Manager in the daily operations including resident relations, collection of rents, and maintenance management.

The ideal candidate should possess at least 6 months of clerical experience, exhibit strong organizational skills, and be proficient in word processing and spreadsheet software. A commitment to equitable housing practices is vital.

Qualifications

• 6 months clerical/office experience or related experience and/or training.
• Ability to communicate professionally and handle interactions.

Responsibilities

• Assist the Community Manager in managing daily operations.
• Schedule maintenance repairs and manage work orders.
• Collect rent and manage resident move-in/out procedures.

Skills

Clerical/office experience

Detail-oriented

Teamwork

Computer literacy

Word processing and spreadsheet software

Tools

YARDI software

Job description

Position Summary

Within established management operating and fiscal policy, the Assistant Manager assists the Community Manager in managing the day‑to‑day activities of operating and maintaining facilities and equipment in housing projects designed to provide low‑income families, seniors, special users, or other eligible individuals with furnished or unfurnished housing in single or multi‑unit dwellings by performing the following duties.

Essential Duties and Responsibilities

• Orders office supplies.
• Schedules maintenance repairs, generates and files completed work orders and follows up, as appropriate.
• Assists in resident move‑in/out procedures and unit inspections.
• Maintains wait list and processes applications in conformance with compliance regulations and EHMI policies; explains entire move‑in procedures.
• Collects rent and accounts for monies collected; performs daily bank deposits, as needed.
• Answers telephone and handles office interactions in a friendly, courteous and sincere manner.
• Sorts and distributes inner office mail.
• Prepares recertifications of residents by interviewing residents, obtaining appropriate documentation and completing worksheets. Submits worksheets to manager or Property Supervisor for approval.
• Compiles and maintains accurate written records of residents (e.g., Emergency Information, Incident Reports, etc.). Maintains resident files in a neat and orderly manner according to EHMI standard policies.
• Refers applicants to alternative housing if all available units are occupied or if the wait list is closed.
• Ensures consistent application of project rules and regulations.
• Ensures consistent application of Program (HUD, CHFA, RHCP, TCAC, etc.) rules and regulations.
• Prepares Project Status Reports (PSR’s).
• Maintains a clean and well‑organized office.
• Maintains a businesslike and professional appearance.
• Promotes harmonious relations among residents, housing personnel and persons of the community. Demonstrates enthusiasm and stamina for the housing project and position. Represents the project in business‑related matters to the residents and to the community at large. Sensitive to the housing philosophies of the owner/sponsor.
• Maintains congenial relationships with all residents and resident service coordinator/agencies, is understanding of and sensitive to cultural background, economic status, those with special needs, and adheres to Equal Employment and Equal Housing Opportunity requirements.
• Exercises common sense, good judgement, consistency, and self‑control in day‑to‑day contact with residents and in other business‑related matters.
• Demonstrates company loyalty and integrity in all financial matters, in reports to supervisors and other management personnel, in relationships with residents and co‑workers.
• Actively participates in our culture of inclusivity.

Qualifications

• 6 months clerical/office experience or other related experience and/or training.

Preferred Skills and Abilities

• Type professionally and accurately at a minimum of 40 wpm.
• Previous experience in property management a plus.
• General understanding of preventive and ongoing apartment maintenance.
• Computer literacy – PC hardware, YARDI software a plus.
• Proficient in word‑processing and spreadsheet software (Word, Excel, Outlook).
• Self‑starter, flexible, detail‑oriented, and well organized.
• Ability to work independently and in a team environment.
• Experience working with diverse groups, i.e., staff, residents, outside contacts.
• Commitment to the company’s goals and philosophy.
• Passionate about equitable housing.

Certificates, Licenses, Registrations

Experience with HUD or CTCAC properties a plus.

Language, Math & Reasoning Skills

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, government regulations, loan documents, financial reports, regulatory agreements and other legal documents. Ability to respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information to top management, public groups and officials, and/or boards of directors. Ability to calculate figures and amounts such as discounts, interest, proportions, percentages. Ability to produce budgets and analyze financial reports, income statements and perform cost analyses. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The noise level in the work environment is usually moderate.

Equal Employment Opportunity Statement

Eden Housing is an Equal Employment Opportunity Employer. It is the policy of the Organization to provide equal employment opportunity to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, or any other protected status under applicable laws.