House Manager & Family Assistant

Sage Haus LLC.; Gilbert (AZ); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health stipend

PTO

Benefits

Job summary

Sage Haus LLC. in Gilbert, AZ is seeking a House Manager & Family Assistant to oversee daily household operations, support light childcare as trust develops, coordinate travel, and manage schedules for a busy family.

You will lead housekeeping systems, meal and laundry support, inventory and vendor oversight, and pet care, while ensuring a warm, organized home environment and dependable, proactive service.

Qualifications

• Childcare experience with children in the toddler and early elementary age range.
• Comfortable supporting local and international family travel; valid passport.
• Comfortable around a large, friendly dog.
• CPR and First Aid certified.
• Reliable transportation and valid driver's license.
• Comfortable using the family vehicle for local errands.
• Maintain a smoke-free environment.
• Must be authorized to work in the United States.

Responsibilities

• Proactively take ownership of the household’s daily operations with excellent follow-through.
• Create and maintain household organization systems, including a household manual.
• Perform daily resets throughout the home, with a focus on evening resets after dinner, entry spaces, living areas, and the kitchen.
• Light daily tidying: dishes, surfaces, vacuuming high-traffic areas.
• Prep home before business meetings and guests arrive.
• Coordinate donation drop-offs and hand-me-down handoffs.
• Manage seasonal clothing and décor swaps, including setup and teardown of holiday décor.
• Support packing and unpacking for family travel.
• Change batteries, light bulbs, and smoke detectors as needed.
• Refresh and reset the garage, mudroom, and entryway.
• Lead organizational projects throughout the home: pantry, garage lockers, playroom, craft supplies, laundry room, outdoor kitchen, and outdoor fridges.
• Restock pantry, refrigerators, household supplies, outdoor fridges, and outdoor kitchen.
• Manage running household supply lists and recurring orders through Amazon, Costco, and local grocery stores.
• Handle returns, dry cleaning coordination, and gift shopping/wrapping.
• Manage mail and package handling and breaking down boxes as needed.
• Provide light supervision, Wednesday date night support, and backup childcare (as trust develops).
• Gradually take on bedtime routine support as trust develops.
• Prep backpacks, snacks, water bottles, pajamas, and baths for the children.
• Handle kid-related errands including school supplies, birthday gifts, teacher appreciation items, and gift wrapping.
• As the role expands over time, support occasional family travel, including on-trip assistance for road trips and longer trips (including international travel).
• Thaw and prep dog food a few times per week.
• Feed the dog occasionally.
• Maintain pet supplies, including the dog food subscription.
• Schedule vet and grooming appointments.
• Schedule and track maintenance for family vehicles.
• Fuel, clean, and organize family vehicles.
• Track registration and insurance renewals.
• Oversee vendors and manage payments as needed (landscapers, contractors, turf cleaning service).
• Research and coordinate repair quotes.
• Manage outdoor spaces and seasonal outdoor property maintenance.
• Coordinate summer travel logistics, including prepping, stocking, and organizing Flagstaff Airbnb travel prior to the family’s arrival.
• Manage household calendar and scheduling; comfort with iPad-based calendar display preferred.
• Track receipts and household budget items.
• Coordinate events and appointments.

Job description

House Manager & Family Assistant

Location: Gilbert, AZ 85296

Employment Type: Full-Time | 40 hours per week

Additional hours may be offered, but are not guaranteed.

Schedule: Monday through Friday, 10:00 AM to 7:00 PM

Occasional flexibility is needed for evening support, family travel (local and international), and overnights as trust is built and the role expands.

Compensation: $45 per hour, commensurate with experience.

Health stipend offered after 6 months, PTO, and benefits available.

Start Date: ASAP

Requirements

• Childcare experience with children in the toddler and early elementary age range (comfortable supporting light childcare as trust builds over time).
• Comfortable supporting local and international family travel over time; valid passport.
• Comfortable around a large, friendly dog.
• CPR and First Aid certified.
• Reliable personal transportation and valid driver's license.
• Comfortable using the family vehicle for local errands.
• Maintain a smoke-free environment.
• Must be authorized to work in the United States.

About Our Family

Based in Gilbert, we are a warm, fun, and deeply family-oriented household of four. Our home is full of energy, love, and laughter — two young children (ages 3 and 6) keep life wonderfully full, and our friendly, well-behaved golden retriever rounds out our lovely family. One parent works full-time from home in a demanding role and travels frequently for work, while the other is home managing the household, including supporting the children’s day-to-day routines, daily cooking, cleaning, tidying, and organizing.

We are an active, routine-driven, and highly intentional household. Our weeks follow a steady rhythm: family breakfast, school drop-offs, mornings at the park and nap time for our youngest, swim lessons every Tuesday, family dinners, and Wednesday date nights. We love celebrating the holidays, including going all out with our decorations, and spending as much time outdoors together as possible. We also enjoy hosting friends, family, and business partners, so our home needs to be tidy, inviting, and guest-ready at a moment's notice. While we love a well-run, reset, organized space, what we value most is the precious time we get to spend connecting as a family.

Although we have a dedicated weekly cleaner and trusted vendors supporting our household, we’re looking for a highly seasoned, proactive house manager who can fill in the gaps in between—starting with taking ownership of the household’s daily operations, creating and maintaining meaningful systems in our home, supporting meal prep, tackling laundry, providing nurturing and attentive light childcare over time as trust develops, consistently resetting and organizing spaces, ensuring the home is guest-ready, and overseeing household inventory and vendors with attention to detail and care.

We are not looking for someone who views this role as just a job or a checklist of items to complete, but rather a long-term career—someone who is looking to develop a lasting professional relationship centered on mutual respect, honesty, and trust. We want a true powerhouse who is highly independent, proactive, and passionate about all areas of household management, so we can focus on what matters most to us: being fully present and truly enjoying the beautiful time we spend together as a family.

Who You Are / What We're Looking For

You are a highly seasoned house manager who is calm, grounded, and quietly exceptional at what you do. You are incredibly observant and self-directed, easily recognize what needs attention, and feel true satisfaction from supporting others. You would describe yourself as warm, resourceful, positive, independent, and proactive—you think a few steps ahead, create meaningful systems that truly hold up over time, have excellent follow-through, and take pride in a reset, organized household that runs like a well-oiled machine.

The ideal person for this role is someone who takes initiative, naturally anticipates needs, easily prioritizes competing tasks, has excellent time management and organizational skills, and helps create an environment where the family feels truly supported, rather than needing to manage or delegate every detail or task. You independently take ownership of the household’s daily operations, communicate clearly, and you bring your whole self to the work. You are also warm, know how to engage meaningfully with young children (ages 3 and 6), and are comfortable supporting light childcare and family travel as trust builds over time.

You have high emotional intelligence and are comfortable taking cues from the family's rhythms — you know when it’s appropriate to step in or step back and, above all, you prioritize protecting the family’s time together. You must have experience working with dogs and young children, and feel aligned with a lifestyle that values health, wellness, and active, intentional living. You are in this for the long haul and are looking for a lasting professional relationship built on trust, honesty, and mutual respect, and are comfortable with the role’s childcare and travel expansion developing over time.

Key Responsibilities

Household Organization & Maintenance

• Proactively take ownership of the household’s daily operations with excellent follow-through
• Create and maintain household organization systems, including a household manual
• Perform daily resets throughout the home, with a focus on evening resets after dinner, entry spaces, living areas, and the kitchen
• Light daily tidying: dishes, surfaces, vacuuming high-traffic areas
• Prep home before business meetings and guests arrive
• Coordinate donation drop-offs and hand-me-down handoffs
• Manage seasonal clothing and décor swaps, including setup and teardown of holiday décor
• Support packing and unpacking for family travel
• Change batteries, light bulbs, and smoke detectors as needed
• Refresh and reset the garage, mudroom, and entryway
• Lead organizational projects throughout the home: pantry, garage lockers, playroom, craft supplies, laundry room, outdoor kitchen, and outdoor fridges

Inventory & Errands

• Restock pantry, refrigerators, household supplies, outdoor fridges, and outdoor kitchen
• Manage running household supply lists and recurring orders through Amazon, Costco, and local grocery stores
• Handle returns, dry cleaning coordination, and gift shopping/wrapping
• Manage mail and package handling and breaking down boxes as needed

Meal Support

• Prep grab-and-go breakfasts for the whole family daily
• Cook 2 to 3 family dinners per week (simple, healthy, and dairy-sensitive for one child)
• Prepare simple, healthy lunches for two adults up to 5 days per week
• Prep simple school lunches for the youngest child
• Chop and prep fresh fruit and vegetables for snacks
• Grocery shopping
• Maintain a clean and organized kitchen

Laundry & Linens

• Wash, fold, and organize laundry as needed (weekly support from cleaner already in place)
• Launder pool towels as needed
• Handle ironing, steaming, and special garment care including coordination of dry cleaning
• Maintain tidy, well-stocked laundry areas

Family Support (direct childcare responsibilities will develop over time as trust is built)

• Provide light supervision, Wednesday date night support, and backup childcare (as trust develops over time and the role expands)
• Gradually take on bedtime routine support as trust develops
• Prep backpacks, snacks, water bottles, pajamas, and baths for the children
• Handle kid-related errands including school supplies, birthday gifts, teacher appreciation items, and gift wrapping
• As the role expands over time, support occasional family travel, including on-trip assistance for road trips and longer trips (including international travel)

Pet Care

• Thaw and prep dog food a few times per week
• Feed the dog occasionally
• Maintain pet supplies, including the dog food subscription
• Schedule vet and grooming appointments

Vehicle Upkeep

• Schedule and track maintenance for family vehicles
• Fuel, clean, and organize family vehicles
• Track registration and insurance renewals

Vendor & Property Oversight

• Oversee vendors and manage payments as needed (landscapers, contractors, turf cleaning service)
• Research and coordinate repair quotes
• Manage outdoor spaces and seasonal outdoor property maintenance

Administrative & Personal Assistant Support

• Coordinate summer travel logistics, including prepping, stocking, and organizing Flagstaff Airbnb travel prior to the family’s arrival
• Manage household calendar and scheduling; comfort with iPad-based calendar display preferred
• Track receipts and household budget items
• Coordinate events and appointments