House Manager / Family Assistant

Sage-Haus

Palo Alto (CA)

On-site

USD 47,000 - 55,000

Part time

14 days+

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Job summary

Sage-Haus in Palo Alto, CA seeks a House Manager / Family Assistant for a 20-hour weekly role to support an active family. You will manage calendars, coordinate errands, and collaborate closely with the nanny and cleaners, upholding health-focused routines and organized systems.

The position offers a flexible schedule, a warm family environment, and the potential to grow into a trusted, long-term partner within the household.

Qualifications

Must be authorized to work in the United States.
Reliable personal transportation; mileage reimbursement for work-related driving.
Comfortable using technology and learning digital systems to manage household information, calendars, projects, and logistics.
Ability to work collaboratively and respectfully alongside established household support.
Strong alignment with a health- and wellness-focused household.

Responsibilities

Family Support: Back-up pick-ups/drop-offs, back-up childcare, prep backpacks/clothing, errands, managing playdates, and maintaining family chore charts.
Household Management & Organization: Create and maintain household organization systems, daily resets, prep for cleaners, light tidying, seasonal swaps, donations, travel prep.
Deep Cleaning & Special Projects: Occasional deep cleans, refresh garage/entry, care for humidifiers/air purifiers, organize toys/gear.
Inventory & Errands: Restock pantry, manage household orders/subscriptions, returns, dry cleaning, gift shopping, mail handling.
Meal Planning & Prep: Prepare healthy meals, school lunches, grocery shopping, and follow dietary needs.
Laundry & Linen Care: Coordinate laundry with service, manage stained/outgrown items, keep areas tidy.
Vehicle Management: Schedule maintenance, manage fuel/cleaning, track registrations/insurance.
Vendor & Property Oversight: Oversee cleaners/contractors, coordinate repairs, seasonal property maintenance.
Administrative & Personal Assistant Support: Travel planning, calendar management, receipt tracking, event coordination.

Skills

Strategic thinking

Highly organized

Tech-savvy

Team collaboration

Health-focused lifestyle

Job description

Job Title

House Manager / Family Assistant

Location

Palo Alto, CA 94301

Employment Type

Part-time | 20 hours per week

Schedule

Flexible Monday–Friday schedule, approximately 20 hours per week, with flexibility to create a consistent schedule that works well for both the family and candidate

Compensation

Target rate of $45/hour, commensurate with relevant experience and qualifications

Start Date

ASAP

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States
Reliable personal transportation required; mileage reimbursement provided for work-related driving
Comfortable using technology and learning digital systems to manage household information, calendars, projects, and logistics
Ability to work collaboratively and respectfully alongside established household support
Strong alignment with a health- and wellness-focused household

About Our Family

We are a warm, positive, and active family with elementary-aged children whose days are filled with activities, playdates, creative interests, and learning. Both parents are dedicated to their professional careers, with one working from home and the other commuting to the office. We are early risers, so mornings are active and a great opportunity to get the household organized and set up for a successful day.

We already have wonderful long-term household support in place, including childcare, cleaning, and laundry assistance. What we’re looking for now is the household’s operational connective tissue: someone who can manage everything that falls between the nanny and cleaners, keep an eye on the bigger picture, and make sure the details of family life stay organized and moving forward.

Health and wellness, community, learning, and time with friends and family are all important to us. We are a driven, thoughtful family with high standards who value kindness, efficiency, and intentionality. Trust is especially important to us. We hope to find someone who will take the time to learn our household, build that trust, and gradually take greater ownership of the systems and responsibilities that keep things running smoothly. Ultimately, we want this to grow into a long-term partnership with someone we can rely on and who can grow alongside our family.

Who You Are / What We’re Looking For

You are a strategic, proactive thinker who naturally looks several steps ahead. You can see the big picture, identify what needs attention, determine what is urgent versus what can wait, and thoughtfully sequence priorities without needing constant direction. You’re comfortable asking questions and seeking feedback while learning the household, with the goal of building trust and increasingly taking ownership.

You are highly organized, tech-savvy, and resourceful, with experience creating and maintaining systems that make a household more efficient. You enjoy managing family calendars, tracking systems, chore charts, spreadsheets, and other tools that keep information organized and easy to use. You’re comfortable with technology and creative tools like Canva and enjoy making systems both functional and engaging.

Collaboration is important. You’ll work alongside an established and highly valued nanny, so you should communicate thoughtfully, respect existing roles, and enjoy working as part of a team.

Health and wellness should genuinely resonate with you. The family values nutrition, movement, learning, community, and creating ease in everyday life, and wants someone who can thoughtfully reflect those values in their work.

Above all, you’re looking for a long-term partnership where trust can grow and you can become a dependable, integral part of the household.

Key Responsibilities

Family Support

Back-up occasional support with pick-ups/drop-offs
Back-up childcare
Prep backpacks/clothing/snacks, including washing backpacks every two weeks
Kid-related errands
Managing playdates and activities
Create and maintain physical chore charts and family challenge boards to help the kids stay engaged with chores, habits, and monthly family challenges.

Household Management & Organization

Create and/or maintain household organization systems
Daily resets and prep home for cleaners
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Seasonal sizing/swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Event/holiday/guest prep
Packing/unpacking for travel
Indoor plant care
Change batteries, light bulbs, smoke detectors, etc.

Deep Cleaning & Special Projects

Occasional deep cleans (fridge, oven, baseboards), including periodic washing of household textiles and covers
Refresh garage/mudroom/entry
Clean humidifiers/air purifiers
Organizational projects (toys, gear)

Inventory & Errands

Restock pantry/fridge/household supplies
Manage running household supply lists, maintaining thoughtful inventory systems to help prevent both shortages and unnecessary over-ordering
Manage household orders and subscriptions (Amazon/Costco/Target)
Returns, dry cleaning, gift shopping
Mail and package handling
Breakdown boxes

Meal Planning & Prep

Prep healthy meals/snacks, with an emphasis on healthy, high-protein, nutrient-dense foods and ingredients
Prep school lunches
Grocery shopping/deliveries, including managing grocery deliveries and/or pickups
Follow dietary needs/preferences
Kitchen clean-up and maintenance

Laundry & Linen Care

Organize and put away family laundry in coordination with the family's existing laundry service
Identify stained, damaged, or outgrown items and coordinate with the laundry service for appropriate care or treatment, or arrange for donation when needed
Maintain tidy and well-stocked laundry areas

Vehicle Management