Hourly Secretary (2)- Human Resources Department

New Brunswick Public Schools; New Brunswick (NJ); On-site; USD 22,000 - 29,000; Part time

Job summary

New Brunswick Public Schools is seeking an Hourly Secretary in the Human Resources Department to support filing, records management and reception tasks. The role includes assisting in new-hire processing and tracking staff evaluations in a busy district office.

The position requires strong communication, confidentiality, and bilingual English/Spanish abilities where possible, with an emphasis on organization and discretion.

Qualifications

• Strong communication skills and ability to maintain confidentiality.
• Bilingual English/Spanish preferred.
• Demonstrates tact and discretion in handling sensitive information.
• Maintains thoroughness and flexibility in a busy office.

Responsibilities

• Read all incoming material to establish essential information for filing.
• Retrieve, sort and file documentation.
• Perform general office duties such as typing and mail sorting.
• Assist in processing new hires.
• Track evaluations and professional development hours for staff.
• Maintain an organized file room and interact with visitors.
• Provide coverage for Receptionist when needed.
• Date stamp files and shred out-of-date materials.

Skills

Strong communication

Bilingual English/Spanish

Confidentiality

Tact

Thoroughness

Flexibility

Tools

Google Suite

Job description

Hourly Secretary - Human Resources Department

Effective: Immediately

Salary: Hourly Rate - $18.50

Hours: 28.00 hours per week

Pending Budgetary Approval

Job Qualifications

• Superior communication skills, bilingual English/Spanish strongly preferred
• Proficiency in Google Suite
• High degree of tact and ability to maintain confidentiality.
• Thoroughness and flexibility.

Essential Job Functions

• Read all types of incoming material to establish essential information, for example, content or title in order to file properly.
• Retrieve, sort and file all documentation.
• Perform general office duties such as typing, operating office machines and sorting mail.
• Assist in processing new hires.
• Assist in tracking evaluations and professional development hours for staff.
• Maintain a highly organized, arranged file room.
• Interact with visitors, staff and public.
• Coverage for Receptionist when necessary.
• Date stamp files and materials received.
• Remove and shred out of date materials.
• Sort material in accordance with filing system used.
• Assist with screening and directing incoming calls.
• Locate materials from files upon request.
• Create/edit personnel folders for new/existing employees
• Create file jackets for employees who have left the district and plan on leaving the district.
• Track materials removed from files to ensure that borrowed files are returned.
• Handle requests from employees for materials from personnel file.Manage and maintain archive file room.