HOURLY FERPA CLERK

Arlington Public Schools; Arlington (VA); On-site; USD 27,552 - 34,440; Full time

Job summary

Arlington Public Schools is looking for an Hourly FERPA Clerk to manage student record requests while ensuring compliance with FERPA guidelines. This role is critical for maintaining the confidentiality and integrity of student educational records.

The successful candidate will have an Associate's degree and 1-3 years of relevant administrative experience, along with exceptional attention to detail and strong communication skills. This position is full-time, on-site in Arlington, VA.

Qualifications

• 1-3 years of experience in an administrative support role.
• Foundational understanding of FERPA guidelines.
• High level of integrity when handling confidential data.

Responsibilities

• Process requests for student educational records.
• Review consent forms to ensure compliance with FERPA.
• Provide customer service and guidance regarding record policies.

Skills

Attention to Detail

Communication

Regulatory Knowledge

Technical Proficiency

Discretion & Ethics

Education

Associate's degree or higher

Tools

Student Information Systems (SIS)

Microsoft Office Suite

Google Tools

Job description

Human Resources announces an opening for an Hourly FERPA Clerk

The FERPA Clerk, under the direction of the Chief of Diversity, Equity, Inclusion and Student Support, or a designee, ensures the absolute confidentiality, security, and integrity of student educational records in strict compliance with the Family Educational Rights and Privacy Act (FERPA) and institutional policies. This role serves as the primary point of contact for processing student record requests, verifying authorizations, and educating staff, students, and parents on privacy rights. The ideal candidate possesses exceptional attention to detail, strong administrative skills, and a commitment to data privacy.

Key Responsibilities

• Record Request Processing: Receive, log, and process requests for student educational records from eligible students, parents/guardians, and authorized third parties.
• Compliance Verification: Meticulously review written consent forms, subpoenas, and legal requests to ensure they meet FERPA guidelines before releasing any student information.
• Data Redaction & Maintenance: Mask or redact personally identifiable information (PII) from records when cross‑sharing data to ensure only the authorized information is disclosed.
• Customer Service & Guidance: Answer inquiries via phone, email, and in‑person regarding record policies. Explain FERPA restrictions to eligible students, parents/guardians or third parties when information cannot be legally shared.

Required Qualifications & Skills

Education & Experience Requirements

• Education: Associate’s degree or higher.
• Experience: 1–3 years of experience in an administrative support role, preferably within a school registrar’s office, admissions office, legal environment, or records management sector.

Essential Skills & Knowledge

• Regulatory Knowledge: Foundational understanding of FERPA guidelines (or strong aptitude to learn and apply federal privacy regulations quickly).
• Technical Proficiency: Experience using Student Information Systems (SIS) (e.g., Synergy, Canvas) and document management software. Proficiency in Microsoft Office Suite (Word, Excel) and Google Tools is required. Ability to quickly learn records management software.
• Attention to Detail: Exceptional accuracy in data entry and the ability to spot discrepancies or unauthorized requests in high-volume environments.
• Discretion & Ethics: A high level of integrity and the ability to handle sensitive, personal, and confidential student data ethically.
• Communication: Clear, tactful, and professional verbal and written communication skills, especially when handling difficult conversations regarding denied data requests.

Hourly Rate

Hourly Rate based on 26/27 Pay Plan

Equal Opportunity Statement

Arlington Public Schools is an Equal Opportunity Employer. It is the policy of the Arlington School Board, as stated in Policy G-2.30, Employee Relations – Equal Employment Opportunity, that “Employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, marital status, genetic information, gender identity or expression, and/or disability.”

Job Info

• Job Identification: 1245
• Job Category: Classified
• Posting Date: 06/10/2026, 09:27 PM
• Degree Level: Associate Degree
• Job Schedule: Full time
• Job Shift: Day
• Locations: Arlington Public Schools, Arlington, VA, 22204, US (On-site)